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Previous Board Minutes |
August 14, 2023 A regular meeting of the Village Board held on
the above date was called to order at 6:00 p.m. at the Village Hall, 1 West
Main Street, Clifton Springs, NY
14432. Presiding:
Mayor James Keyes Village Trustees Present: Bryan Gray, Brian Rickerson, Earl Lincoln Village Trustees Absent: Jeff
Linsner Also Attending: Eric Merkley – Chief
Wastewater Plant Operator, Maureen Ballatori – 29 Design Studio Branding and
Marketing Minutes:
The
minutes of the meeting of July 10, 2023 and July 17, 2023 were approved upon
motion by Trustee Gray 2nd by Trustee Lincoln. All members present voted AYE. Carried. Vouchers:
General,
Water and Sewer Vouchers #132 through #218 and ARPA #0-#0 were approved for
payment by Trustee Lincoln 2nd by Trustee Gray. . All
members present voting AYE.
Carried.
General Fund = $ 209,310.19 Water Fund =
$ 65,906.42 Sewer Fund = $ 28,641.84 ARPA =
$
-0- PRIVILEGE OF THE FLOOR: E. Merkley – sewer report Eric
Merkley, Chief Wastewater Operator, appeared before the Board and reported the
following: The
compost permit has been approved by NYS Department of Environmental
Conservation. The plant will now gear up
for P FAS (testing for plastics). This
will cost $400 per sample and the Village will need to test up to six times per
year. Work
continues on getting the old clarifier working before the sewer plant upgrade
occurs. Currently waiting on quotes for
a number of parts, as a number of parts were rusted and locked up and can no
longer be used. At
the plant the front door has been replaced.
The old air conditioner has been removed. The only way to remove it was in pieces. The
hospital violated the discharge permit when they went over the limit on BOD –
heavy metals. The hospital has indicated
that the injection enzymes ran out by human error. The hospital has corrected this problem by
using a 3rd party to take care of this. Chief Operator Merkley would request to fine
the hospital $100 per day x the 15 days they were in violation, for a total
fine of $1,500. (The fine can be as high
as $1,000 per day). The Board agreed to
proceed with the fine, as the violation creates problems at the sewer plant. NYS
Department of Environmental Conservation has sent comments – concerns back to
Hunt Engineering for additional information. Hunt will reply to these comments
this week. One
item DEC would like is to see hard wired units for gas levels at the proposed new
headworks. Chief Merkley feels safer using handheld units. No final decision from DEC on this. The
Village is still waiting to find out exactly what size generator will be needed
to operate the entire plant. Once this
information is known, the generator will be ordered as it is estimated to take
at least a year to arrive. Meeting
of August 14, 2023 continued: A
zoom meeting will be held with Environmental Facilities Corporation, Hunt
Engineering. Bernard Donegan Financial Advisors and the Village on August 21,
2023 to discuss the short term and long-term financing and the hard hardship of
no interest on the borrowing for the project, as the hardship expires September
30, 2023. All indication is the hardship
will extend, but this needs to be discussed and approved by EFC. Maureen Ballatori – Mural
Project for Main Street Art Gallery Maureen
Ballatori, CEO of 29 Design Studio Branding and Marketing, appeared before the
Board. Mrs. Ballatori informed the Board
that Main Street Art Gallery is working on obtaining a grant through the
American Rescue Plan Act (through Ontario County) and if a grant is received Main
Street Arts Gallery would like to use the funds for two murals in the
community. Mrs.
Ballatori explained that this is a different request from a year or so when the
YMCA was seeking funding for a mural on their building on Crane Street. This request was wanting to use Village funds
for the mural. In this request from the
Art Gallery, no Village funds would be requested. Mrs.
Ballatori explained that if ARPA funds are secured, Main Street Arts Gallery
would proceed with the mural(s). She
stated if a building is privately owned, Main Street Arts Gallery would proceed
with the mural(s) working with the private owner and that Main Street Arts
Gallery is also looking at the possibility of having a mural(s) on municipal
owned buildings. Mrs.
Ballatori will be donating her time and efforts as part of the 25% needed by
the Art Gallery and the Artist would be A. Linsner for one mural and the
community for a second mural. Mrs.
Ballatori was looking for approval of a resolution that is needed with the
grant application. Trustee Gray offered
the following resolution 2nd by Trustee Rickerson: AUTHORIZATION TO
SUPPORT THE A GRANT APPLICATION TO ONTARIO COUNTY FOR FUNDING THORUGH THE
AMERICAN RESCUE PLAN ACT WHEREAS, Main Street Arts Gallery (the “Applicant”) plans to submit an
application to Ontario County for funding through the American Rescue Plan Act
Arts, Culture and Recreation Community Grant Program (the “Application”); and WHEREAS, in order to be considered for
funding, Community Grant Program Applications require a resolution of support
from the Municipality where the Applicant’s proposed project (the “Project”)
will take place, and WHEREAS, The Village of Clifton Springs is
aware of, and supports, the Project and believes it will be beneficial to the Village
of Clifton Springs, and WHEREAS, the Project “involves investment in
the arts, cultural activities, or the creation or enhancement of active or
passive recreational opportunities, and supports the recovery and economic
resilience and/or quality of life in Ontario County”, NOW, THEREFORE, BE IT RESOLVED, that the Village of Clifton Springs
Board of Trustees supports Main Street Arts Gallery’s application for funding
to the Ontario County American Rescue Plan Act Arts, Culture and Recreation
Community Grant Program, acknowledging that the Project may require subsequent
reviews and approvals by Municipal Boards. Offered by: Trustee
Gray Second by: Trustee
Rickerson Ayes: Mayor Keyes, Trustee Gray, Trustee Rickerson,
Trustee Lincoln Absent: Trustee Linsner The Board would like
to be kept apprised of this project and did not commit to any murals on
municipally owned property. Meeting of August
14, 2023 continued: CORRESPONDENCES: Main Street Arts
Gallery – mural grant request Resolution
of support for Main Street Arts for a grant they are applying for to have one
or two murals completed in the Village. See
discussion and resolution under privilege of the floor. DEC – comments on
disinfection and possible headworks From
NYS DEC, update with the most recent comments regarding the disinfection and
possible headworks project. Discussed
during privilege of the floor. At this
time Hunt Engineering will be responding to DEC to answer questions they need
more information on. Annexation of small
parcel for sewer plant project – Town of Manchester resolution Resolution
from the Town of Manchester. This is
needed for the Village to continue with the annexation process. Reviewed.
Annexation of small
parcel for the sewer plant project From
Attorney Graff, continuation of the annexation process for the small parcel of
land by the sewer plant. Clerk
Reals explained that this is needed as part of the process to annex the land
from the Town of Manchester to the Village of Clifton Springs. RESOLUTION
AUTHORIZING ADOPTION BY THE VILLAGE BOARD OF THE VILLAGE OF CLIFTON SPRINGS OF
LOCAL LAW NO. 5 OF 2023 ENTITLED “A LOCAL LAW ANNEXING CERTAIN TERRITORY TO THE
VILLAGE OF CLIFTON SPRINGS" WHEREAS, a resolution and order were adopted by the Board of
Trustees of the Village of Clifton Springs on the 14th day of August 2023
approving and ordering the annexation of land, as described in said resolution
and order and solely owned by the Village of Clifton Springs, from the Town of
Manchester to the Village of Clifton Springs; and WHEREAS, the Town Board
of the Town of Manchester, on July 11, 2023, and pursuant to General
Municipal Law §706, adopted a
Resolution consenting to the annexation of the land, as described in such
Resolution, to the Village; and WHEREAS, no special election is required for this annexation as
no persons reside within the territory being annexed; and WHEREAS, Section 714 of the New York General Municipal Law
requires the adoption of a local law, without further notice or public hearing,
following the adoption of said resolution and order to effectuate the
annexation; and WHEREAS, the Village Board of the Village of Clifton Springs,
after due deliberation, finds it in the best interest of the Village of Clifton
Springs to adopt said Local Law. NOW, THEREFORE, BE IT RESOLVED, that the Village Board of the Village of Clifton
Springs hereby adopts said Local Law No. 5 of 2023, entitled “A
Local Law Annexing Certain Territory to the Village of Clifton Springs", a copy of which is attached hereto and made a
part of this resolution, and be it further RESOLVED, that the Village Clerk be and
she hereby is directed to enter said Local Law in the minutes of this meeting
and in the Local Law Book of the Village of Clifton Springs, and to give due
notice of the adoption of said local law to the Secretary of State of New York. I,
Lori Reals, Village Clerk/Treasurer of the Village of Clifton Springs do hereby
certify that the aforementioned resolution was adopted by the Board of Trustees
of the Village of Clifton Springs on August 14, 2023 by the following vote: Meeting
of August 14, 2023 continued:
Aye Nay
James
Keyes
X
Earl
Lincoln
X
Jeffrey
Linsner
was
not present
Bryan
Gray
X
Brian Rickerson
X August
15, 2023
______________________________
Lori
Reals, Village Clerk/Treasurer SEAL New
York State Department of State Village
of Clifton Springs Local Law No.5 of the
year 2023 A
local law Annexing Certain Territory to the Village of Clifton Springs
Be
it enacted by the Board of Trustees
Village
of Clifton Springs as follows: Section
1. The
Village of Clifton Springs shall contain, on and after the effective date of
this local law, in addition to the territory heretofore contained within its
boundaries, the property described in Schedule A, entitled Description of Property
Annexed, hereinafter set forth. Section
2. The
territory described in Schedule A hereinafter set forth is hereby annexed to
the Village of Clifton Springs pursuant to the provisions of Section 714 of the
General Municipal Law of the State of New York. Section 3.
This local law and the
annexation of the territory described in Schedule A herein shall become
effective upon filing in the office of the Secretary of State of New York Section
4. If any clause, sentence,
paragraph, section or part of this local law shall be adjudged by any court of
competent jurisdiction to be invalid, such judgment shall not effect, impair or
invalidate the remainder thereof, but shall be confined in its operation to the
clause, sentence, paragraph, section or part thereof directly involved in the
controversy in which such judgment shall have been ordered. Section
5. This local law shall take effect
immediately upon filing with the Secretary of State. Schedule
A Description
of Property Annexed All
That Tract or Parcel of Land situate in the Town of Manchester, County of
Ontario, State of New York, being part of Lot 86 and more particularly
described as follows: Commencing
at a point marking the division line between The Village of Clifton Springs
having SBL 34.18-1-20.000 and being L.982, P.808 on the west and the Village of
Clifton Springs having SBL 34.18-3-2.100 and being L.659, P.688 on the east,
where said point intersects with the north line of LaDue Ave (49.5’ wide)
thence, N 00°27'48" W along said division line a distance of 338.14’ to
the point of beginning, thence S 88°38’55" W along said the division line
between the Leach Road Land Company, Inc. having SBL 34.00-1-25.211 on the
north and the lands of the Village of Clifton Springs having SBL 34.18-1-20.000,
The Trustees of Village of Clifton Springs having SBL 34.18-1-19.000 and Sarah
A. Janas & Scott D. Janas having SBL 34.18-1-18.000 on the south a distance
of 225.43’ to a point; thence, Meeting
of August 14, 2023 continued: (1)
N 01°21’04" W through the lands of Leach Road Land Company, Inc. a
distance of 70.80’ to a point; thence (2)
Continuing through last said lands N 54°20’00" E a distance of 277.20’ to
a point, said point being the division line between the Town of Phelps on the
east and the Town of Manchester on the West; thence (3)
S 00°27'48" E along last said division line and the division line of the
Town of Manchester on the west and the Village of Clifton Springs on the east a
distance of 227.10’ to the point of place of beginning. Containing 33,700± Sq. ft.; 0.774±
Acres. The
above description is shown on a map by Hoffman Land Surveying and Geomatics
entitled “Land to be conveyed to the Village of Clifton Springs” having project
number 22-006J and dated September 25, 2022. Said map was filed in the Ontario
County Clerk’s Office as Map No. 38625 SEAL
_______________________
Lori
A. Reals
Village Clerk/Treasurer August
15, 2023
Items the fire
department would like to have declared as surplus List
of items from the fire department that they would like to declare as
surplus. The
Board agreed to declare the items listed on one page from the Fire Department
as surplus, and these items can be sold with the understanding that revenue
received from these items will be placed into the reserve for the next fire
truck purchase. 2022-year end report
from Clifton Springs Fire Department Year-end
report from 2022 from the fire department. Reviewed. April – July monthly
Fire reports Fire
Department report for April – July. Reviewed. In the past, Clerk Reals emailed these, but
since discussion is now happening on the next truck purchase, Clerk Reals wants
to make sure everyone is provided the monthly report. Local Law 4-2023 filled
with NYS Letter
from the Department of State that shows Local Law 4-2023 was filed. Reviewed. This law pertained to the tax exemptions for
volunteer firefighters. Certificate of training
for Scott Janas Certificate of training for Scott Janas. Reviewed. The Board appreciates Mr. Janas completing the
training. FEMA – preliminary
flood insurance map Letter from FEMA. FEMA has a preliminary copy of the flood
insurance map. Reviewed.
This map is on file in the Village Hall for anyone who wants to see it. Letter of support form
Assemblyman Gallahan for the sewer project Copy of the letter of support that Assemblyman
Jeff Gallahan submitted for the sewer project – request for additional grant
funding. Reviewed.
The Board appreciates the support from Assemblyman Gallahan. Meeting
of August 14, 2023 continued: J. Clyde, requests
sewer reduction Letter from Jessica Clyde, owner of 33 Crane
Street, asking for a sewer reduction of one sewer unit (she has a 3-unit house)
because it remains vacant. Reviewed. Clerk Reals mentioned that water usage as
this home remains at a minimum as two units are unoccupied. Ms. Clyde is asking for a reduction for one
unit until further notice. Motion was
made by Trustee Lincon 2nd by Trustee Gray to grant this request for
a one-year period. All members present
voting AYE. Carried. STREET DEPARTMENT: Trustee
Lincoln had nothing to present. WATER DEPARTMENT: Trustee Lincoln had nothing to present. . SEWER DEPARTMENT: Trustee Rickerson report was covered under
privilege of the floor and correspondences.
ZONING & PLANNING DEPARTMENTS:
Trustee Gray reported the following: Unlicensed cars at 62
West Main Street Trustee
Gray will follow up with Code Enforcement on concerns regarding the number of
unlicensed cars at 62 West Main Street. People have expressed concerns as the number
of cars appears to be increasing. FIRE DEPARTMENT: Trustee Linsner was not present. PARK – YOUTH DEPARTMENT: New park equipment should be arriving the end of August and hopefully installation will be completed by mid-September. SOCIAL MEDIA: Nothing
was reported. POLICE DEPARTMENT: Chief Upchurch
is working with a new company as the former vendor kept putting off bringing
the demonstration radar trailer. The
Village has ordered two pole mounted signs, at a cost of approximately $2,500
each. One unit will have data
collection. These signs will be able to
be moved around the Village and should arrive at the end of August. COURT DEPARTMENT: Nothing was reported. MAYOR KEYES REPORT: Mayor Keyes
report was covered through out the meeting. CLERK REALS REPORT: Clerk Reals did not have anything to
report. OTHER BUSINESS: Adjournment There being no further
business to come before the Board, motion made by Trustee Lincoln 2nd by Trustee Gray to adjourn. All members present voting AYE. Meeting adjourned at 7:10 p.m. Respectfully
submitted, Lori A. Reals Clerk/Treasurer |