Board Minutes - Monthly
|
Board Minutes - Monthly |
| Previous Board Minutes |
|
December
12, 2022 A regular meeting of the
Village Board held on the above date was called to order at 6:00 p.m. at the
Village Hall, 1 West Main Street, Clifton Springs, NY 14432.
Presiding:
Mayor
James Keyes Village
Trustees Present: Bryan Gray, Brian
Rickerson Village Trustees Absent: Earl Lincoln, Jeff Linsner Also Attending: Three adults and four
students – all connected to scouting observed the meeting, Jason Lannon – DPW
Supervisor, Eric Merkley – Chief Sewer Plant Operator, Scott Upchurch – Police
Chief Minutes:
The
minutes of the meeting of November 14,
2022, were approved upon motion by Trustee Rickerson 2nd by Trustee
Gray. All members present voted
AYE. Carried. Vouchers:
General, Water and
Sewer Vouchers #459 through #520 and
ARPA #0-#0 were approved for payment by Trustee Gray 2nd by Trustee
Rickerson. All members present voting
AYE. Carried.
General Fund = $ 62,312.05 Water Fund =
$ 49,701.56 Sewer Fund = $ 44,105.18
ARPA =
$ -0- PRIVILEGE OF THE FLOOR:
J. Lannon – street and water report Jason Lannon, Street & Water Supervisor appeared
before the Board. Street report:
Supervisor Lannon asked the Board to consider hiring B. MacDonell as a
temporary laborer, over the Christmas break.
B. MacDonell has experience with the Village. Supervisor Lannon has been looking for a part
time employee and cannot find anyone interested. The Board agreed to hire B. MacDonell from
approximately December 19, 2022 until January 27, 2022 at $15.50 per hour. S. Groover, Laborer,
has been with the Village one year.
Supervisor Lannon recommended retaining S. Groover and increasing his
pay from $20.00 per hour to $21.00 per hour, effective December 12, 2022. Motion was made by Trustee Rickerson seconded
by Trustee Gray to approve this. All
members present voting AYE. Carried. The crew is working on servicing small
equipment. The six-wheel dump truck had
a rotten corner. M. Pyra was able to
repair this, with assistance from the Town of Manchester. Supervisor Lannon is working on his budget. A homeowner on Pleasant Street is concerned because
NYSEG is working on tree trimming. This
owner does not want the tree trimmed.
The tree is in the road right of way, so NYSEG can trim the tree if they
find it necessary. Mayor Keyes will reach out to Hunt Engineering to
discuss the front wall at the Pearl Street cemetery. Water report:
The NYS Department of Health is requiring that all residential
properties be inspected by October 2024 to determine what properties have lead
piping and what properties have copper piping.
The water department will begin working on this. All broken water meters have been repaired or
replaced. The Spa Apartments meter has
not yet been done because the Spa needs to complete some internal
plumbing. The crew can read this meter
manually. Water meters will need to
updated. By the end of this year, parts
of the reading system will not work.
Supervisor Lannon has made some Meeting of December 12, 2022 continued: adjustments in the water budget to proceed with the
upgrade. The upgrade is to the software
and how it will read. E. Merkley – sewer report Eric Merkley, Chief Operator at the sewer plant,
appeared before the Board. The plant has been having some problems with the
alarm system. The motherboard has been
re-set. The electrician is looking into
the cost to upgrade the system. An
airline broke in the aeration tank. This
has been repaired. Chief Operator
Merkley will get an estimate to replace the airlines, the next time the tanks
are done. No decision on this replacement
at this time. Chief Operator Merkley is working on the annual year
end composting report. The loader is
still leaking hydraulic oil thru the boom. This was thought to have been
repaired. The loader will need repair
work, but the Village needs a temporary replacement loader or bob cat, before
the loader can go out for service. The
Village is still waiting on the compost permit that was submitted to NYS
Department of Environmental Conservation some time ago. Chief Operator Merkley would like to increase
the cost of what the Village sells compost for.
(Not to be confused – that the plant will still give away at no cost
compost to Village residents) The
Village does have a company, outside the Village limits, that purchases compost
a couple times a year. Chief Operator
Merkley would like to ask American Electric Power to increase the revenue the
Village receives for solar field management from $1,500 per year to $1,800 per
year. NYS Department of Environmental Conservation added a
number of items that they want more detail on for the sewer plant disinfection
and headworks upgrade. Clerk Reals was
asked to set up a meeting with Mayor Keyes, Trustee Rickerson, Eric Merkley and
Hunt Engineering to bring everyone up to date on where this project is at. Discussion was held on increases the hourly rate of
Z. Watts, Sewer Plant Operator, from $20.00 per hour to $21.00 per hour
effective December 12, 2022. Motion was
made by Trustee Rickerson 2nd by Trustee Gray to approve this. All members present voting AYE. Carried. S. Upchurch – police report Scott Upchurch, Police Chief, appeared before the
Board. Chief Upchurch continues to look
at solar speed signs and a radar trailer.
The solar signs are approximately $3,800 each, plus installation and can
operate on solar or batteries. A radar
trailer is $8,000 -$11,000 with no data collection. A radar trailer with data collection is
$15,000 - $18,000. A trailer unit with
data collection and messaging is approximately $23,000. Chief Upchurch would like to try a demo, at
no cost, with data collection Chief Upchurch would like to see how this goes
and then discuss purchasing a trailer, that could be purchased one time and
moved around as needed. The Board was
agreeable to proceed with the demo unit at no cost. No decision was made on the purchase of a radar
trailer. Mayor Keyes asked if the Village did purchase a
trailer, where would it be stored. Chief
Upchurch hopes it could be stored at the village barns. Trustee Gray still likes the idea of the pole
mounted speed display signs at the entrances into the Village. Chief Upchurch has been moving the second police car
around the village and it appears this has slowed traffic down in these areas. CORRESPONDENCES:
Possible local law to
amend Chapter 108 – Vehicle and Traffic Copy
of possible local law, A local law to amend Chapter 108 (Vehicle and Traffic)
of the Code of the Village of Clifton Springs.
Meeting
of December 12, 2022 continued: The
local law process has to start at the beginning again, as the Board did not proceed
with reducing the speed limit but did want to proceed with a couple other
changes to the Vehicle & Traffic code. Trustee
Rickerson made a motion to proceed with scheduling a public hearing for this
local law 2nd by Trustee Gray.
All members present voting AYE.
Carried. RESOLUTION AUTHORIZING SCHEDULING OF
PUBLIC HEARING FOR PROPOSED LOCAL LAW ENTITLED “A LOCAL LAW AMENDING CHAPTER 108 (VEHICLES AND TRAFFIC) OF THE CODE OF THE VILLAGE OF
CLIFTON SPRINGS” WHEREAS, the Village Board of the Village of Clifton Springs,
after due deliberation, finds it in the best interests of the Village to
schedule a public hearing to solicit public comment upon a proposed Local Law
entitled “A Local Law Amending Chapter 108 (Vehicles and Traffic) of
the Code of the Village of Clifton Springs”;
and WHEREAS, the Village Board of the Village of Clifton Springs
has reviewed the draft of the aforementioned proposed Local Law attached hereto
as Exhibit "1" and deems it in the best interests of the Village of
Clifton Springs to proceed in accordance with the Code of the Village of
Clifton Springs and the Laws of the State of New York in adopting said Local
Law, NOW,
THEREFORE, BE IT RESOLVED, that the Village Clerk/Treasurer be, and she hereby is, directed to schedule a
public hearing to be held on February 13, 2023, at 6:15 p.m. at the Clifton
Springs Village Hall, 1 West Main Street, Clifton Springs, New York; and be it further RESOLVED, that the Village Clerk/Treasurer, be and hereby is, authorized to forward to the
official newspaper of the Village a Notice of Public Hearing in the form
substantially the same as that attached hereto as Exhibit "2"; and be
it further RESOLVED, that the Village Clerk/Treasurer be, and she hereby is, directed to post a copy
of the proposed Local Law on the Village of Clifton Springs sign board and take
any and all other necessary actions to properly bring the aforementioned Local
Law before the Village Board of the Village of Clifton Springs for its
consideration.
Aye Nay
James Keyes
X
Earl Lincoln
was
not present
Jeffrey
Linsner
was
not present
Bryan Gray
X
Brian Rickerson
X Dated: December
13, 2022
______________________________
Lori
Reals, Village Clerk/Treasurer SEAL Meeting
of December 12, 2022 continued: Check from C.S. Fire
Department for reimbursement of chairs Letter
from Clifton Springs Fire Department.
They have reimbursed the Village for office chairs that were purchased
on their behalf. Reviewed. The Board agreed to increase the fire
department budget by $2,889.18, the cost of the chairs. Donation from Midlakes
Jr. Eagles Thank
you note and copy of the $500 donation from Midlakes Jr. Eagles for use of the
John Fabrizi Park. Reviewed. The Village appreciates this donation. Certificate of
Occupancy for the building at sewer lift station behind Ashton Place Copy
of the Certificate of Occupancy for the new building at the sewer lift station. Reviewed. J. Tears completes ZBA
training Copy
of the certificate of participation for Jim Tears for attending Zoning Board
training. Reviewed. The Board appreciates that Mr. Tears attended
training. Fire Department
requests consideration for electronic sign – with grant funds Email
and information from Trustee Linsner regarding an electronic sign request for
the fire department. Reviewed. Many departments have been changing to
electronic/digital signs. The Board
agreed this change will be dependent on grant funding. Discussion was held on changing the existing
sign that former Mayor Bill Hunter continues to change manually. The Board appreciates all the effort former
Mayor Hunter puts into maintaining the messaging on this sign. Mayor Keyes will speak with former Mayor
Hunter to let him know that the department will be pursuing grant funding for
this. The Board agreed this will
continue to also be a community sign to keep people current on things going on
in the community. STREET
DEPARTMENT: Trustee
Lincoln was not present. Covered under privilege of the
floor. WATER
DEPARTMENT: Trustee Lincoln was not present. Covered under privilege of the
floor. SEWER
DEPARTMENT: Trustee
Rickerson report was covered under privilege
of the floor. ZONING &
PLANNING DEPARTMENTS: Trustee
Gray reported the following: Possible merger of
Planning and Zoning Boards Trustee Gray is discussing with the Chairman’s of the Planning Board and
Zoning Board the advantages and disadvantages of merging the two Boards. Trustee Gray now understands the Boards should not merge unless absolutely
necessary. Discussion was held, that Boards can reduce to three members on each
Board. At this time the Village Board does not intent to merge the Boards or reduce the
numbers of members on the ZBA or Planning Board.
Trustee Gray would like Clerk Reals to get more information on the duties of an alternate member. Meeting of December 12, 2022 continued: FIRE DEPARTMENT: Trustee Linsner was
not present. See
correspondence for discussion on possible electronic sign. PARK
– YOUTH DEPARTMENT: Nothing was reported. SOCIAL MEDIA: Nothing was reported.
POLICE DEPARTMENT: See privilege of the floor. COURT
DEPARTMENT: Nothing was reported. MAYOR KEYES REPORT: Mayor Keyes reported was covered throughout the meeting. CLERK REALS REPORT: Clerk Reals
provided the Board members a copy of the abstracts thru November and year to
date revenue and expenses thru November and bank statement for November. OTHER
BUSINESS: Transfer of funds Motion
was made by Trustee Gray 2nd by Trustee Rickerson that Clerk Reals be, and she
is hereby authorized to transfer funds between the following appropriations as
follows: From
A1990.4 to A6410.4
1,383.00 From
A1990.4 to A9010.8 2,381.00 From
A3120.4 to A9015.8
4,206.00 From
G190.4 to G1420.4
1,000.00 Increase
A3410.4 by $2,889.18 from fire department - reimbursement for chairs Increase
A1910.0 by $41,075 from fund balance for purchase of land Increase
A1620.4 by $30,000 from fund balance for work done on and in Village Hall Increase
A7140.4 by $6,000 from fund balance. Increase
G8130.4A by $40,000 from fund balance for pumps needed at lift station All
members present voting AYE. Carried. Adjournment There
being no further business to come before the Board, motion made by Trustee Gray
2nd by Trustee Rickerson to adjourn. All
members present voting AYE. Meeting
adjourned at 6:55 p.m. Respectfully submitted,
Lori
A. Reals Clerk/Treasurer
|
