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Board Minutes - Monthly

Previous Board Minutes

February 12, 2024

A regular meeting of the Village Board held on the above date was called to order at 6:00 p.m. at the Village Hall, 1 West Main Street, Clifton Springs, NY  14432.    

Presiding:                              Mayor James Keyes

Village Trustees Present:    Bryan Gray, Brian Rickerson, Jeff Linsner

Village Trustees Absent:     Earl Lincoln

Also Attending:                     Jason Lannon – Street and Water Supervisor, Theresa Adams and her son Eric.

 

Minutes:                                 The meeting minutes from January 8, 2024 were approved upon motion of Trustee Linsner 2nd by Trustee Gray.  All members present voting AYE.  Carried.

 

Vouchers:                              General, Water and Sewer Vouchers #551 through #631     were approved for payment by Trustee Linsner 2nd by Trustee Gray.  All members present voting  AYE.  Carried.                                                                                                                                  

General Fund =                    $ 70,380.29

Water Fund =                        $   3,693.58      

Sewer Fund =                       $ 13,530.18  

 

PRIVILEGE OF THE FLOOR:

 

J. Lannon – street and water report

Jason Lannon, Street & Water Supervisor appeared before the Board.

 

Street report:   Truck #2 (dump truck) is in need of repairs.  Supervisor Lannon informed the Board the issue is the compressor.  The truck is having an issue building air.  The parts are approximately 6K.  Employees from the Village and the Town of Manchester will do the repair work, which will save the Village a considerable amount of money.

 

The Department of Public Works building needs repairs.  A section of the roof is leaking.  Supervisor Lannon and Trustee Lincoln will take a closer look at the building and see what is needed to repair this.

 

Water report:  There is another water leak that was repaired on Foster Avenue.  Tomorrow the crew will get the parts, as Supervisor Lannon believes a special “T” will be needed for this repair.  Then the repair will be made.

 

Supervisor Lannon is working on the Annual Water Quality Report for 2023.

 

The lead survey that the Department of Health is requiring is mostly done.  More steps will be needed to complete the survey.  Approximately 206 water services are in unknown condition although Supervisor Lannon believes this number could be reduced with more research. Supervisor Lannon is waiting for more direction from NYS Department of Health regarding galvanized lead service lines.  Supervisor Lannon understands that galvanized lead services will need to be replaced over the next 10 years.  

 

Theresa Adams & Alex regarding fire siren

Theresa Adams and her son Alex appeared before the Board.  Alex lives on Kendall Street, close to the former Clifton Springs Fire Department.  Theresa and Alex were present to discuss their concerns with the fire siren.  Theresa has done a reading with a decibel meter and the reading she sees is over one hundred.  Theresa explained that reading this high can cause hearing loss, stress, stroke, dementia, learning difficulties and post-traumatic stress.

 

 

Meeting of February 12, 2024 continued:

 

Mayor Keyes explained that the siren does serve a purpose, particularly at times or places when pagers or cell phones do not work.  Mayor Keyes also explained that the siren alerts fire fighters and the public to know that something is going on.

 

Alex asked if a curfew could be added to the siren?

 

Alex asked if the siren could be turned down?  The Board said it cannot be turned down because it is an air siren.

 

Trustee Linsner questioned if the fire siren needed to stay at the old fire house.  Clerk Reals explained that it was understood when the new fire house was being built at 39 Kendall Street, that the siren would not move to that location.

 

Discussion was held on whether grant money might be available for a new siren.

 

Truste Rickerson stated that his concern is from a liability standpoint.  Trustee Rickerson is concerned if people are not notified that an emergency is occurring.

 

Discussion was held on the siren going off daily at 5:00 PM and weekly on Monday nights.  Mayor Keyes explained that all sirens in the county are tested weekly. 

 

Discussion was held on possibly replacing the siren with one that has a lower decibel level, possibly in the range of seventy.

 

Trustee Linsner agreed that he would look into this and report back to the Board.

 

CORRESPONDENCES:

 

Phelps Fire Contract

Proposed fire contract for the Town of Phelps. 

 

The Board finds the contract acceptable.  Motion was made by Trustee Linsner 2nd by Trustee Rickerson to accept the contract and authorize Mayor Keyes to sign. All members present voting AYE.  Carried.

 

Sewer Project – discussion on financing

For the sewer project, information from Donegan, financial advisor.

 

Discussion was held on the sewer plant pay back schedule.  The Board discussed if the debt should be paid back over 20 years, 25 years or 30 years.  The amount to be financed is $2,798,102.  Trustee Gray prefers a 30-year payback, only because this is a no interest loan.  After discussion a motion was made by Trustee Rickerson 2nd by Trustee Gray to proceed with the borrowing and use a 25 year pay back.  All members present voting AYE.  A 25-year bond payment of $2,798,102 will equal a bond payment of $111,924 per year.

 

Clifton Springs Fire Department - reimbursement

Memo from Clifton Springs Fire Department with a reimbursement to the Village for items purchased at Lowes.

 

Reviewed and appreciated.

 

Sewer – hospital fine

Copy of the check from Clifton Springs Hospital for a fine the hospital paid for a violation at the sewer plant.

 

Reviewed. 

 

Historical Society agreement

Copy of the annual agreement between the Village and the Historical Society.

Meeting of February 12, 2024 continued:

 

Trustee Linsner offered the following resolution 2nd by Trustee Gray:

 

WHEREAS, the Village desires to enter into a contract with the Historical Society whereby the Historical Society will furnish such historical privileges to the people of the Village, and

WHEREAS, the Historical Society desires to enter into a contract with the Village to furnish such Historical Society privileges to the people of the Village,

NOW THEREFORE BE IT AGREED AS FOLLOWS:

  1. The Historical Society agrees to furnish Historical Society privileges to the people of the Village for a sum of $1,300 for the year commencing on the 1st day of June 2023 such sum to be paid to the Historical Society after the first day of July 2023 and before the last day of May 2024.
  2. In consideration of the furnishings of such Historical Society privileges by the Historical Society, the Village agrees to pay the Historical Society the sum specified in paragraph one at the time so specified.

 

All members present voting AYE.  Carried.

 

Town of Phelps – Local Law tax exemption for

Volunteer fire fighters and ambulance workers

Copy of the proposed Local Law from the Town of Phelps – public hearing to be held on February 12, 2024.

 

Reviewed. 

 

Flyer for Eagle Scout fundraiser

Copy of the flyer for G. Vanderwall for the fundraiser for his eagle scout project at the park.

 

Reviewed.

 

NYS water sampling

Letter from NYS Department of Health regarding required water sampling. 

 

Reviewed.  Supervisor Lannon received this as well.

 

Certificates of training for ZBA & Planning members

Copy of the certificate of completion for training for JoAnn Feligno and Brian Fellows.

 

Reviewed.  The Board appreciates members keeping up with the required training.

 

Request for membership to CSFD for E. Persez Jr.

Request from Clifton Springs Fire Department to receive E. Persez Jr. into membership of the CS Fire Department. 

 

Background check has been completed.  Motion was made by Trustee Linsner 2nd by Trustee Gray to approve the membership of E. Persez Jr. into the Clifton Springs Fire Department.  All members present voting AYE.  Carried.

 

Awarding of bids for the sewer plant project to C,O. Falter Construction Corp and Concord Electric

Letter of recommendation from Hunt Engineering to formally award the bids for the sewer project.

 

Reviewed.  After careful review and recommendation of Hunt Engineering, motion was made by Trustee Rickerson 2nd by Trustee Linsner to award C.O. Falter Construction Corp. the base bid of $1,097,101 plus the alternate (headworks) bid of $1,622,000 for a total of $2,719,101 for the General Construction bid and to award Concord Electric Corp

Meeting of February 12, 2024 continued:

 

the base bid of $237,000 and the alternate (headworks) bid of $97,500 for a total bid of $334,500 for Electrical Construction for the WWTP improvement project.  All members present voting AYE.  Carried.

 

STREET DEPARTMENT:   Trustee Lincoln was not present and the report was covered under privilege of the floor.

WATER DEPARTMENT:    Trustee Lincoln was not present and the report was covered

under privilege of the floor.  

 

SEWER DEPARTMENT:   Trustee Rickerson report was covered under correspondences (see sewer payback schedule 25 years). 

Trustee Rickerson reported that the Village and Hunt Engineering are waiting for a timeline from NYSEG for gas main upgrade that will be done on Ladue Avenue.  Trustee Rickerson reported that weekly meetings are being held via zoom with Hunt Engineering and the meetings are informative and help with communication and keeping everyone informed.

ZONING & PLANNING DEPARTMENTS:   Trustee Gray reported the following:

Unlicensed cars at 62 West Main Street

Trustee Gray has been in contact with Code Enforcement, and they informed him that twenty-six cars have been removed from Lannon’s Garage since October 2023 and Code Enforcement believes the cars in question at 62 West Main Street are registered.           

 

FIRE DEPARTMENT: Trustee Linsner reported the following:

 

Ladder Truck

The ladder truck is out for repairs to the valve body.  This part could take up to 90 days to arrive.  The Department is applying for a grant for a ladder truck  (2nd attempt).  The Board appreciates the Department trying to obtain grant funding. 

 

PARK – YOUTH DEPARTMENT:   Discussion was held on the library using the park for

the solar event on April 8, 2024.  The Board has no objection to the library having the

event at the park.

 

SOCIAL MEDIA:  Nothing was reported.

 

POLICE DEPARTMENT:  Nothing was reported.

 

COURT DEPARTMENT:   Trustee Linsner is working with the court clerk on the court audit.  Mayor Keyes will put together a formal request to the judges to assist with getting this court audit completed. 

 

MAYOR KEYES REPORT:  Mayor Keyes report was covered through out

the meeting.

 

Mayor Keyes would like to like the board to consider changing employee time off.  Mayor Keyes hopes to present something for consideration at the next meeting.

 

CLERK REALS REPORT: Clerk Reals reported the following: 

 

Clerk Reals provided the Board members a copy of the abstracts of what invoices have been approved for payment since the last Board meeting.

 

 

 

Meeting of February 12, 2024 continued:

 OTHER BUSINESS:

Solar Eclipse – April 8, 2024

Discussion was held on giving employees part of April 8, 2024 off to be a part of the solar eclipse.  Motion was made by Trustee Linsner 2nd by Trustee Rickerson to allow employees to work a half day on April 8, 2024, with the understanding that if needed due to any unforeseen circumstances, employees will be available to work for the Village.  All members present voting AYE.  This area is in peak viewing area for the solar eclipse and there is potential for a large number of visitors to be in the area on that day, hence the reason that employees need to be available, if needed.

 

Adjournment

There being no further business to come before the Board, motion made by Trustee Linsner  2nd by Trustee Gray to adjourn.  All members present voting AYE.  The meeting adjourned at 8:25 p.m.

 

Respectfully submitted,  

 

Lori A. Reals

Clerk/Treasurer 

 

 

1 West Main Street
Clifton Springs, NY 14432
(315) 462-5151
Fax number (315) 462-6235
Email: villcs@fltg.net