Board Minutes - Monthly
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Board Minutes - Monthly |
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October
10, 2022 A regular meeting of the
Village Board held on the above date was called to order at 6:00 p.m. at the
Village Hall, 1 West Main Street, Clifton Springs, NY 14432.
Presiding:
Mayor
James Keyes Village
Trustees Present: Jeff Linsner, Bryan
Gray, Brian Rickerson Village Trustees Absent: Earl Lincoln Also Attending: Street & Water
Supervisor - Jason Lannon Minutes:
The
minutes of the meeting of September 12,
2022, were approved upon motion by Trustee Linsner 2nd by Trustee Gray. All members present voted AYE. Carried. Vouchers:
General, Water and
Sewer Vouchers #312 through #388 and
ARPA #0-#0 were approved for payment by Trustee Linsner 2nd by
Trustee Gray. All members present voting
AYE. Carried.
General Fund = $ 46,014.82 Water Fund =
$ 311.77 Sewer Fund = $ 41,692.77 ARPA =
$ -0- PRIVILEGE OF THE FLOOR:
J. Lannon – street and water report Jason Lannon, Street & Water Supervisor appeared
before the Board. Street report:
Veteran’s banners will be going up this week and will remain up until
Veterans Day. After Veterans Day, winter
banners and holiday decorations will be going up. The new truck had a hydraulic leak. The Village will work on repairing this. Some trees need to be removed in the parks. The crew has a few storm drain catch basins
to repair. W. Ciardi remains a part time
laborer with the Village and will be helping as needed with snow removal. Laborer, S. Groover, will be attending CDL
school, starting in November. Water report:
Water meters will need to updated.
By the end of this year, parts of the reading system will not work. Supervisor Lannon has made some adjustments
in the water budget to proceed with the upgrade. The upgrade is to the software and how it
will read. Trustee Rickerson asked how long is this proposed
software system is good for? This is
hard to answer with software changing as needed. The current meters that are in most
residential homes are seven years old.
Supervisor Lannon hopes to get approximately twelve years out of these
meters. As meters need replacing a new
meter will be installed that can also be read remotely. Jason Lannon, Scott Laird, Linda Rider and Lori
Reals will be meeting with a representative from the water meter company to
make sure that the meters will work with the existing water – sewer billing
program. The Board agreed that the Village has no choice but
to move forward with software upgrades at an estimated cost of $18,900. NYS Department of Health is requiring a survey be
completed on every home in the Village that indicates if the home has a lead
service of not. This survey has to be
done by 2024. The crew and the clerk’s
office will work on notifications to the public and the crew checking services,
if the Village does not have the information in existing water records. Meeting of October 10, 2022 continued: A professional leak survey will be done in the next
few weeks. The crew routinely does leak
surveying, and annually a professional leak survey is completed Public Hearing on Local Law – “A local law to
override the tax levy limit established in General Municipal Law ss3-c” Mayor Keyes opened the public hearing at 6:20
PM. This hearing was properly advertised
in THE FINGER LAKES TIMES on September 15, 2022 and placed on the village sign
board and placed on the village website and front door of Village Hall. No other persons were present for this public
hearing. The Village considers this
local law each year, in case there is a need to override the tax limit and or
in case an error is made in calculating the tax rates. Motion was made by Trustee Gray 2nd by
Trustee Rickerson to close the public hearing at 7:15PM. All members present voting AYE. Trustee Gray offered the following resolution 2nd
by Trustee Rickerson: RESOLUTION
AUTHORIZING ADOPTION BY THE BOARD OF TRUSTEES OF THE VILLAGE OF CLIFTON SPRINGS OF LOCAL
LAW NO. 3 OF 2022 WHEREAS, a resolution was duly adopted by the Board of Trustees
of the Village of Clifton Springs for a public hearing to be held by said Board
of Trustees on October 10, 2022, at
6:20 p.m. at the Village Hall, 1 West Main Street, Clifton Springs, New York,
to hear all interested parties on a proposed Local Law to override
the tax levy limit established in General Municipal Law §3-c; and WHEREAS, notice of said public hearing was duly advertised in
the official newspaper of the Village of Clifton Springs, on September 15, 2022 and all other notices required by law to be given
were properly served, posted or given; and WHEREAS, said public hearing was duly held on October 10, 2022, at 6:20 p.m. at the Village Hall, 1 West Main
Street, Clifton Springs, New York, and all parties in attendance were permitted
an opportunity to speak on behalf of or in opposition to said Proposed Local
Law, or any part thereof; and WHEREAS, the Board of Trustees of the Village of Clifton
Springs, after due deliberation, finds it in the best interest of the Village
of Clifton Springs to adopt said Local Law. NOW, THEREFORE, BE
IT RESOLVED, that the Board of
Trustees of the Village of Clifton Springs hereby adopts said Local Law No. 3
of 2022, entitled, “A Local Law to override the tax levy limit
established in General Municipal Law §3-c”,
a copy of which is attached hereto and made a part of this resolution, and be
it further RESOLVED, that the Village Clerk/Treasurer be and she hereby is directed to enter said
Local Law in the minutes of this meeting and in the Local Law Book of the
Village of Clifton Springs, and to give due notice of the adoption of said
local law to the Secretary of State of New York. I, Lori Reals, Village Clerk/Treasurer of the Village of
Clifton Springs do hereby certify that the aforementioned resolution was
adopted by the Board of Trustees of the Village of Clifton Springs on October
10, 2022 by the following vote:
Aye
Nay
James Keyes
X
Earl Lincoln
was
not present
Jeffrey Linsner
X
Bryan Gray
X
Brian Rickerson
X Dated: October 11, 2022
______________________________ SEAL
Lori
Reals, Village Clerk/Treasurer All members present voting AYE. Carried. Meeting of October 10, 2022 continued: Local
Law No. 3 of the year 2022 A
local law to override the tax levy limit established in General Municipal Law
§3-c Be it enacted by the Village Board Village of Clifton Springs as follows: 1: Legislative Intent It is
the intent of this local law to override the limit on the amount of real
property taxes that may be levied by the Village of Clifton Springs, County of
Ontario pursuant to General Municipal Law §3-c, and to allow the Village of
Clifton Springs to adopt a village budget for (a) village purposes (b) fire
protection districts and fire departments and (c) any other special or
improvement district governed by the village board for the fiscal year
commencing June 1, 2023 that requires a real property tax levy in excess of the
“tax levy limit” as defined by General Municipal Law §3-c. Section 2: Authority
This local law is adopted
pursuant to subdivision 5 of General Municipal Law §3-c, which expressly authorizes the village board to override the tax
levy limit by the adoption of a local law approved by a vote of sixty percent
(60%) of the village board. Section
3: Tax Levy Limit Override The
Village Board of the Village of Clifton Springs, County of Ontario, is hereby
authorized to adopt a budget for the fiscal year commencing June 1, 2023 that
requires a real property tax levy in excess of the limit specified in General
Municipal Law §3-c. Section
4: Severability If any clause, sentence,
paragraph, section or part of this local law or the application thereof to any
person, firm or corporation, or circumstance, shall be adjudged by any court of
competent jurisdiction to be invalid or unconstitutional, such order or
judgment shall not affect, impair or invalidate the remainder thereof, but
shall be confined in its operation to the clause, sentence, paragraph, section
or part of this local law or in its application to the person, individual, firm
or corporation or circumstance directly involved in the controversy in which
such judgment or order shall be rendered. Section 5: Effective
Date This local law shall take effect immediately upon
filing with the Secretary of State. CORRESPONDENCES:
Proposed Local Law
3-2022 – law to override the tax levy Copy
of local law 3-2022, A local law to override the tax levy limit established in
General Municipal Law ss3-C. Reviewed
and adopted at the public hearing. Judge D. Smithling –
reminder of annual audit Letter
from Judge D. Smithling, reminding the Board of the need to do an annual
audit. Trustee
Linsner and former Court Clerk D. Rickerson completed the audit for 2021
earlier in the year. Judge Smithling is
required to provide this notification to the Board. ZBA minutes from
September 19, 2022 Copy
of the ZBA meeting minutes from the meeting held on September 19, 2022. Reviewed.
This meeting pertained to a variance for B. Gray to have ground solar. The ZBA denied this request. Resignation of N. Day
as ZBA alternate Email
from N. Day, ZBA alternate, resigning from the alternate position. Meeting
of October 10, 2022 continued: Reviewed
and accepted with regrets. Annual inspections on
the Village owned buildings – completed by Code Enforcement Copy
of the inspections done for the Village buildings. Reviewed
and noted the 1st floor of
Village Hall has 2 emergency backup lights out.
Trustee Lincoln will be notified of this. YMCA request for “Boo
Bash” Reviewed and
approved. Supervisor Lannon and Chief
Upchurch will work out the street closure details with the YMCA. Fire Department Potential
Members Request
from Clifton Springs Fire Department for potential membership of J. DeCook (Jr.
Firefighter) and A. Bennett (Firefighter). Reviewed. The background check process is currently
being completed. Methodist Church
request tree to be lit for the holidays Letter
from the Methodist Church requesting that the tree in front of the Methodist
Church be lit for the holidays. Reviewed. As this is on private property, the Board
agreed that the Village will not be placing the lights on the tree, because
this would be a gift of services. Short term rental law
has been filed with the State Letter
from the Department of State, indicating that the Short term rental law
has been filed. Reviewed. Proposed local law for
changes to the vehicle and traffic law Copy
of a proposed local law for some changes to the Vehicle and Traffic Law,
primary change being reducing the Village speed limit from 30 MPH to 25 MPH. Trustee
Linsner offered the following resolution 2nd by Trustee Rickerson RESOLUTION AUTHORIZING SCHEDULING OF
PUBLIC HEARING FOR PROPOSED LOCAL LAW ENTITLED “A LOCAL LAW AMENDING CHAPTER 108 (VEHICLES AND TRAFFIC) OF THE CODE OF THE VILLAGE OF
CLIFTON SPRINGS” WHEREAS, the Village Board of the Village of Clifton Springs,
after due deliberation, finds it in the best interests of the Village to
schedule a public hearing to solicit public comment upon a proposed Local Law
entitled “A Local Law Amending Chapter 108 (Vehicles and Traffic) of
the Code of the Village of Clifton Springs”;
and WHEREAS, the Village Board of the Village of Clifton Springs
has reviewed the draft of the aforementioned proposed Local Law attached hereto
as Exhibit "1" and deems it in the best interests of the Village of
Clifton Springs to proceed in accordance with the Code of the Village of
Clifton Springs and the Laws of the State of New York in adopting said Local
Law, NOW,
THEREFORE, BE IT RESOLVED, that the Village Clerk/Treasurer be, and she hereby is, directed to schedule a
public hearing to be held on November 14, 2022, at Meeting of October 10,
2022 continued: 6:15 p.m. at the Clifton
Springs Village Hall, 1 West Main Street, Clifton Springs, New York; and be it further RESOLVED, that the Village Clerk/Treasurer, be and hereby is, authorized to forward to the
official newspaper of the Village a Notice of Public Hearing in the form
substantially the same as that attached hereto as Exhibit "2"; and be
it further RESOLVED, that the Village Clerk/Treasurer be, and she hereby is, directed to post a copy
of the proposed Local Law on the Village of Clifton Springs sign board and take
any and all other necessary actions to properly bring the aforementioned Local
Law before the Village Board of the Village of Clifton Springs for its
consideration.
Aye Nay
James Keyes
X
Earl Lincoln
was
not present
Jeffrey
Linsner
X
Bryan Gray
X
Brian Rickerson
X Dated: October 11, 2022
______________________________
Lori
Reals, Village Clerk/Treasurer SEAL All members present voting AYE. Carried. March 21, 2023 Village
Election Resolution
for the March 2023 election and the offices that will be to be filled. At the regular meeting of the Board of Trustees of the
Village of Clifton Springs the following resolution was offered by Trustee
Rickerson 2nd by Trustee Gray who moved its adoption. All members present voting AYE. WHEREAS, the
next General and Special Village Election for Officers will be held on Tuesday,
March 21, 2023 Election Law, Sec. 15-104, Sub 3 (a), and WHEREAS, the
Board of Trustees must designate by resolution and publish the offices which
are to be filled in such election and the terms thereof. NOW
THEREFORE BE IT RESOLVED, that the Board of Trustees designates
the following offices as vacant at the end of the current official year, April
3, 2023 to be filled at the General and Special Village Election to be held on
Tuesday, March 21, 2023 for the following terms: Mayor – one office (4) year term (Incumbent James Keyes) Trustee – one office (4) year term (Incumbent Earl Lincoln) Meeting of October 10, 2022 continued: Trustee – one office (4) year term (Incumbent Jeff Linsner) Justice – one office (2) year term (Office currently held
by appointment, Justice office held by Justice Doreen Smithling) This resolution shall take effect immediately. Meeting
of October 10, 2022 continued: Concern from D. Morphy
with Lisk Evaporator Email
from D. Morphy, Broad Street, asking NYS Department of Environmental Conservation
(DEC) to reconsider air quality testing from the Lisk evaporator unit. Mrs.
Morphy sent this email to the NYS DEC and copied the Village. The Board agreed the testing of air quality
is a decision for the NYS DEC to make.
The Board asked Clerk Reals to find out when the evaporator unit at Lisk
was originally installed. STREET
DEPARTMENT: This report
was covered under privilege of the floor. WATER
DEPARTMENT: This report was covered under
privilege of the floor. SEWER DEPARTMENT: Trustee Rickerson reported the following: Ashton Place Lift
Station The
lift station on Woodview Lane, behind Ashton Place will be having new pumps
installed. This work should begin within
the next month. Disinfection and
possible upgrades to sewer plant The
NYS Department of Environmental Conservation has added a number of items they
are requiring before the disinfection and possible upgrades at the sewer plant,
can be put out to bid. The Village and
Hunt Engineering are working on these new additional requests. For this reason, the Village is unsure when
this project will go out to bid. ZONING &
PLANNING DEPARTMENTS: See
correspondences. Trustee Gray reported the following: Possible merger of
Planning and Zoning Boards Trustee Gray is discussing with the Chairman’s of the Planning Board and
Zoning Board and the Village Attorney, the advantages and disadvantages of merging
the two Boards. This discussion is in the very early stages and no decisions have been
made. FIRE DEPARTMENT: Trustee Linsner reported
the following: Background Checks The
Board would like to continue to discussion on background checks, when all Board
members are present. Trustee Linsner did
check with the Village insurance carrier and the insurance carrier agrees that a
Department of Motor Vehicles driving record should be included as part of the
background. Youth football games – parking issues PARK
– YOUTH DEPARTMENT: Discission was held on the two youth football games that took place
after the last Board meeting, when the Board was made aware of parking concerns by the
neighbors. Steps were taken to address
the parking concerns. Chief Upchurch and
Supervisor Lannon worked with youth football to provide no parking signs and Wellspring
Church allowed overflow parking. Some
Board members drove thru the area on a game day
and traffic flowed fine. Some neighbors
also called and expressed thanks, as this
parking issue was significantly improved. SOCIAL MEDIA: Nothing was reported.
Speeding/ solar radar
signs POLICE DEPARTMENT: Trustee Rickerson suggested that that Village
look into the cost of solar radar speed signs from NYS bid pricing, as well as
other options that might be available to help reduce speeding in the
Village. Chief Upchurch will look into
this. COURT
DEPARTMENT: Nothing was reported. Meeting of October 10, 2022 continued: Plein Air Art MAYOR KEYES REPORT: Mayor Keyes reported that the Plein Air Art
event, sponsored by Main Street Arts was a very nice event and many compliments
about the Village were received.
Approximately 20 artists painted in various areas of the Village and then displayed and sold their artwork at the John Brown Park. CLERK REALS REPORT: Clerk Reals
provided the Board members a copy of the abstracts thru September and year to
date revenue and expenses thru September and bank statement for September. OTHER
BUSINESS: Motion
was made by Trustee Linsner 2nd by Trustee Gray that Clerk Reals be, and she is
hereby authorized to transfer funds between the following appropriations as
follows: From
A1110.4 to A1210.4
100.00 From
A7140.4 to A7140.1
400.00 From
water fund balance to F8352.4 12,581.31 All
members present voting AYE. Carried. Adjournment There
being no further business to come before the Board, motion made by Trustee
Linsner 2nd by Trustee Gray to adjourn.
All members present voting AYE.
Meeting adjourned at 7:22 p.m. Respectfully submitted,
Lori
A. Reals Clerk/Treasurer |
