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February
13, 2023 A regular meeting of the
Village Board held on the above date was called to order at 6:00 p.m. at the
Village Hall, 1 West Main Street, Clifton Springs, NY 14432.
Presiding:
Mayor
James Keyes Village
Trustees Present: Bryan Gray, Brian
Rickerson, Jeff Linsner, Earl Lincoln Village Trustees Absent: None Also Attending: Jason Lannon – DPW
Supervisor, Eric Merkley – Chief Sewer Plant Operator, Bill and Donna Kramp –
Village residents, Todd Freelove – YMCA Director, Tim Steed and Bryan White -
Hunt Engineering Minutes:
The
minutes of the meeting of January 9,
2023, were approved upon motion by Trustee Linsner 2nd by Trustee
Rickerson. All members present voted
AYE. Carried. Vouchers:
General, Water and
Sewer Vouchers #593 through #688 and ARPA #0-#0 were approved for payment by
Trustee Lincoln 2nd by Trustee Linsner. All members present voting AYE. Carried.
General Fund = $ 66,569.94 Water Fund =
$ 2,870.49 Sewer Fund = $ 13,882.38 ARPA =
$ -0- PRIVILEGE OF THE FLOOR:
J. Lannon – street and water report Jason Lannon, Street & Water Supervisor appeared
before the Board. Street report:
A recommendation was made by a resident for a “Stop Ahead” sign on
Pleasant Street and the crew has installed this sign. The crew will be removing a smaller tree on
East Main Street. NYSEG is removing some
trees. A large pine tree needs to be
removed at the cemetery. Street
improvement work for 2023 is being scheduled.
Concrete gutter work will be done on the south side of Stephens
Street. Water report:
Supervisor Lannon is working on the lead survey for NYS DOH. The water department is budgeting for a new
generator for the water pump house.
NYSEG will upsize the meter at no cost.
T. Freelove – YMCA Director – Park upgrades T. Freelove,
YMCA Director, appeared before the Board to discuss park upgrades. Mr. Freelove reviewed what equipment will be
installed. The Board has previously seen
pictures of the new equipment. A few
pieces of park equipment will be removed from the older kid’s park and one main
piece of new play equipment will be installed.
The Village will pay a company to assemble and install this main piece.
The other changes are smaller pieces, and the crew should be able to assemble them,
and the YMCA is willing to help as well.
Mr. Freelove has laid this plan out and is willing to assist the crew in
any way he and the YMCA staff can. Some
dying pine trees will need to be removed and one other tree that appears dead
as well. The Board was agreeable that equipment can be ordered and delivered to
the Village barns. The Board has agreed
that the equipment will be paid for from ARPA-Covid funds. Meeting of February 13, 2023 continued: Public hearing to amend Chapter 108 (Vehicles
and Traffic) of the Code of the Village of Clifton Springs Mayor Keyes opened the public hearing at 6:15
PM. This hearing was properly advertised
in THE FINGER LAKES TIMES on January 5, 2023.
This notice was also placed on the Village website and sign board. Due to covid this notice was also placed on
the front door of village hall. Mayor Keyes explained this local law will
change the verbiage in the code book. The Kramp’s asked if the local law would change the
traffic pattern on Hunter Lane (formally known as Village Drive). Mayor Keyes explained that no change other than
the street name will change, the street will remain a one way street, heading
south. The Village Board had previously
changed Village Drive to Hunter Lane, by resolution. The Board needed to do the local law to
change this in the code book. No other persons addressed the Board for the public
hearing. Motion was made by Trustee
Lincoln 2nd by Trustee Gray to close the public hearing at 6:25PM
and adopt local law 1-2023. All members
present voting AYE. Carried. RESOLUTION AUTHORIZING ADOPTION BY THE BOARD OF TRUSTEES
OF THE VILLAGE OF CLIFTON SPRINGS OF LOCAL LAW NO.1 OF 2023 AMENDING
CHAPTER 108 (VEHICLES AND TRAFFIC) OF
THE
CODE OF THE VILLAGE OF CLIFTON SPRINGS
WHEREAS, a resolution was duly adopted by the Board of Trustees of
the Village of Clifton Springs for a public hearing to be held by said Board of
Trustees on February 13, 2023, at 6:15 p.m. at the Village Hall, 1 West Main
Street, Clifton Springs, New York 14432, to hear all interested parties on a
proposed Local Law Amending Chapter 108 (Vehicles and Traffic) of the Code of
the Village of Clifton Springs; WHEREAS, notice of said public hearing was duly
advertised in the official newspaper of the Village of Clifton Springs, on
January 5, 2023 and all other notices required by law to be given were properly
served, posted or given; and WHEREAS, said public hearing was duly held on February
13, 2023, at 6:15 p.m. at the Village Hall, 1 West Main Street, Clifton
Springs, New York, and all parties in attendance were permitted an opportunity
to speak on behalf of or in opposition to said Proposed Local Law, or any part
thereof; and WHEREAS, the Board of Trustees of the Village of
Clifton Springs, after due deliberation, finds it in the best interest of the
Village of Clifton Springs to adopt said Local Law. NOW, THEREFORE, BE IT RESOLVED, that the Board of
Trustees of the Village of Clifton Springs hereby adopts said Local Law No. 1
of 2023, entitled, “A Local Law Amending Chapter 108 (Vehicles and Traffic) of
the Code of the Village of Clifton Springs”, a copy of which is attached hereto
and made a part of this resolution, and be it further RESOLVED, that the Village Clerk/Treasurer be and she
hereby is directed to enter said Local Law in the minutes of this meeting and
in the Local Law Book of the Village of Clifton Springs, and to give due notice
of the adoption of said local law to the Secretary of State of New York. I,
Lori Reals, Village Clerk/Treasurer of the Village of Clifton Springs do hereby
certify that the aforementioned resolution was adopted by the Board of Trustees
of the Village of Clifton Springs on February 13, 2023 by the following vote:
Aye Nay
James
Keyes
X
Earl
Lincoln
X
Jeffrey
Linsner X
Bryan
Gray
X
Brian Rickerson X Dated: February 14, 2023
______________________________ SEAL
Lori
Reals, Village Clerk/Treasurer Meeting of February 13, 2023 continued: Village
of Clifton Springs Local
Law No.1 of the year 2023 A
local law Amending Chapter 108 (Vehicles
and Traffic) of the Code of the Village of Clifton Springs Be it
enacted by the Board of Trustees Village of Clifton
Springs as follows: Section 1. Section 108-32 of the Code of the Village of Clifton Springs
(Schedule IV: entitled “One-Way
Streets”) is hereby amended as follows: A.
The
Street identified as “Alleyway”, along with its Direction of Travel and Limits,
is hereby repealed and shall be removed from this Schedule. B.
The
Street identified as “Village Drive” (having been renamed as “Hunter Lane” by
the Village Board) shall be amended to read “Hunter Lane”. Section 2. Section 108-33 of the Code of the Village of Clifton Springs
(Schedule V: entitled “Stop
Intersections”) is hereby amended as follows: A.
The
entry of a Stop Sign on “Alleyway between Main Street and Coulter Road”, along
with its Direction of Travel and At Intersection of references, is hereby
repealed and shall be removed from this Schedule. Section 3. If any clause, sentence, paragraph, section or part of this
local law shall be adjudged by any court of competent jurisdiction to be
invalid, such judgment shall not effect, impair or invalidate the remainder
thereof, but shall be confined in its operation to the clause, sentence,
paragraph, section or part thereof directly involved in the controversy in
which such judgment shall have been ordered. Section
4. This
local law shall take effect upon both the filing with the Secretary of State. E. Merkley – sewer report Eric Merkley, Chief Operator at the sewer plant,
appeared before the Board. Equipment is being serviced. The loader continues to leak hydraulic fluid
and Mr. Merkley is working with Alta, who plans to send a repair person to look
at it. T. Steed, B. White, Hunt Engineers regarding
disinfection and headworks project
and increase in cost Mayor Keyes asked Engineers Steed and White to
appear before the Board to answer questions the Board has pertaining to the
increase cost to the sewer plant projects. The brief history on this project is as
follows. This project began as a
required UV disinfection process at a cost of $1,055,208, headworks was then
added as a potential project at a cost of 915,587, making the total sewer project
1,970,795. Both projects received grants
of 700,664 (WQIP grant) and 400,134
(WIIA grant) making the grants total,
$1,107,798. Hunt suggested due to the
increase in costs to add a 30% contingency, making the new project cost
$2,329,200 (does not include grants).
This amount was approved by the Board and the Village went through all
legal requirements to get the bonding amount approved for $2,329,200 in
November-December 2021. At the January 2023
Board meeting, the new estimate from Hunt was $2,702,364. Mayor Keyes, Chief Operator Merkley,
Clerk/Treasurer Reals, and Bernard Donegan Financial Advisors met with Hunt
after the January Board meeting to discuss these increased costs. Meeting of February 13, 2023 continued: Since that meeting some emails have been exchanged
and Hunt Engineering recommends to safely cover the cost of this project, the
Board now needs to consider a bond resolution for $3,167,000 (added 30%
contingency to the $2,702,364). The
resolution is required to include the full amount of the projects, although the
grants will offset this cost by $1,107,798.
This equates to a total borrowing, if approved, of $2,059,202. The Village has qualified for a hardship, so
this borrowing would be interest free.
Over a twenty- year payback, the annual payment from the sewer fund
would be estimated at $102,960. Mr. White addressed the Board and suggested bidding
the project with the required disinfection and the headworks as an alternate
bid. This would give more
flexibility. Mr. White suggest giving
bidders four to six weeks to submit bids and that the Village set a time frame
that bids remain good for. This project
will take more than one year to complete.
Mr. Steed stated that Hunt is close to ready to
re-submit the plans to DEC. The
representative for the Village from DEC recently changed and the new DEC
representative had items he wanted included in the upgrade plans. Mr. Steed stated that the required disinfection date
is May 2024 for completion. Trustee Linsner asked why the MPG (million gallons
per day) increased from 0.75 to 1.25/mpg.
Mr. Steed explained the 1.25/mpg is for a peak high. This change also had to do with the clarifier
size as well. Mr. Steed explained that the Village has some
special constraints, as the Village has two lines to the same outfall. 99% of the time only one line will be used,
but DEC wants all the outfall to go through the disinfection unit. Mr. Steed hopes that this project will not cost
$3,167,000 and if the money does not get spent, then it does not get included
in the long-term borrowing amount. Mr. Steed explained that also part of the increase
in cost is the change to the location of the proposed headworks. Mr. White explained that the disinfection process
will be used approximately six months a year.
Mr. Steed explained that there may be additional
WQIP grant funds available after July 2023. Mr. Steed stated that DEC has asked for headworks on
several reports in the past, and although this is not mandated, DEC could
enforce this down the road, if problems
occurred. Mr. Steed stated that there is
potential for violations down the road, if headworks are not in place. EXTRACT OF MINUTES OF
MEETING OF THE VILLAGE BOARD ADOPTING
SUPPLEMENTAL BOND RESOLUTION At a meeting of the Board of Trustees of the Village of
Clifton Springs, Ontario County, New York, held at the Village Offices in
Clifton Springs, New York, on the 13th day of February, 2023: PRESENT: Mayor
James Keyes, Trustee Earl Lincoln, Trustee Jeffrey Linsner, Trustee Bryan Gray,
Trustee Brian Rickerson ABSENT: None Meeting of February 13, 2023
continued: Trustee Rickerson presented the following resolution and
duly moved that it be adopted and was seconded by Trustee Lincoln: SUPPLEMENTAL BOND RESOLUTION DATED
FEBRUARY 13, 2023 OF THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE OF CLIFTON
SPRINGS, NEW YORK, AUTHORIZING GENERAL OBLIGATION SERIAL BONDS TO FINANCE SEWER
SYSTEM CAPITAL IMPROVEMENTS WITHIN THE VILLAGE, AUTHORIZING THE ISSUANCE OF
BOND ANTICIPATION NOTES IN CONTEMPLATION THEREOF, THE EXPENDITURE OF SUMS FOR
SUCH PURPOSE, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH. WHEREAS, the purpose hereinafter described consists of
sewer system capital improvements authorized to be undertaken by the Village
Board of Trustees pursuant to the Village Law; WHEREAS, pursuant to a bond resolution dated November 15,
2021 (the “Original Bond Resolution”), the Board of Trustees of the Village of
Clifton Springs, New York (hereinafter referred to as the “Village”) approved
expenditures for, and the issuance and sale of, up to $2,329,200 aggregate
principal amount of general obligation bonds and bond anticipation notes
relative to the construction of sewer system capital improvements; WHEREAS, actual project costs have proved to be
approximately $837,800 higher than the maximum estimated project costs and the
Village desires to provide for the financing thereof by supplementing the
Original Bond Resolution by the adoption of this Supplemental Bond Resolution; WHEREAS, the Village, acting as lead agency under the
State Environmental Quality Review Act and the applicable regulations
promulgated thereunder (“SEQRA”), has completed its environmental review and,
on September 14, 2020, has duly adopted a negative declaration with respect to
the type I action and has determined that the implementation of the action as
proposed will not result in any significant adverse environmental impacts; now
therefor, be it RESOLVED BY THE VILLAGE BOARD OF TRUSTEES OF THE VILLAGE
OF CLIFTON SPRINGS, NEW YORK (hereinafter referred to as the “Village”), by the
favorable vote of not less than two-thirds of all of the members of such Board,
as follows: Section 1. The
Village of Clifton Springs shall undertake the construction of sewer system
improvements, including, without limitation, manhole improvements, cured in
place pipeline improvements, and installation of new UV disinfection system,
new headworks system, and the acquisition of original furnishings, equipment,
machinery or apparatus, or the replacement of such equipment, machinery or
apparatus, and other incidental improvements that may be required in connection
therewith for such construction and Village use, as set forth in the Original
Bond Resolution (hereinafter referred to as “purpose”), in an additional amount
not to exceed $837,800 and additional general obligation serial bonds in an
aggregate principal amount not to exceed $837,800 and bond anticipation notes
in anticipation thereof (and renewals thereof) of the Village are now hereby
authorized to be issued to finance such additional costs of said purpose and
said additional amount is hereby appropriated therefor. Meeting of February 13, 2023
continued: Section 2. The
estimated aggregate maximum cost of said purpose, including preliminary costs
and costs incidental thereto and costs of the financing thereof, is now
estimated to be $3,167,000. The plan for
financing of said purpose is to provide (i) up to $2,329,200 of such maximum
cost by the issuance of bonds or bond anticipation notes as authorized under the
Original Bond Resolution, and (ii) up to
$837,800 of such maximum cost by the issuance of bonds or bond anticipation
notes as herein authorized. Section 3. It
is hereby determined and declared that (a) said purpose is one of the class of
objects or purposes described in Subdivision 4 of Paragraph (a) of Section
11.00 of the Local Finance Law, and that the period of probable usefulness of
said purpose is thirty (30) years, (b) the proposed maximum maturity of said
bonds authorized by this resolution will be in excess of five years, (c)
current funds required to be provided prior to the issuance of the bonds or
notes herein authorized, pursuant to Section 107.00 of the Local Finance Law,
to the extent applicable, if any, will be provided, (d) the notes herein
authorized are not issued in anticipation of bonds for an assessable
improvement, and (e) there are presently no outstanding bond anticipation notes
issued in anticipation of the sale of said bonds. Section 4. The
bonds and notes authorized by this resolution shall contain the recital of
validity prescribed in Section 52.00 of the Local Finance Law and such bonds
and notes shall be general obligations of the Village and all the taxable real
property in the Village is subject to the levy of ad valorem taxes to
pay the principal thereof, and interest thereon, without limitation as to rate
or amount, subject to statutory limitations, if any. Section 5. It
is hereby determined and declared that the Village reasonably expects to
reimburse the general fund, or such other fund as may be utilized, not to
exceed the maximum amount authorized herein, from the proceeds of the
obligations authorized hereby for expenditures, if any, from such fund that may
be made for the purpose prior to the date of the issuance of such
obligations. This is a declaration of
official intent under Treasury Regulation §1.150-2. Section 6. The
power to further authorize the sale, issuance and delivery of said bonds and
notes and to prescribe the terms, form and contents of said bonds and notes,
including, without limitation, the power to contract and issue indebtedness
pursuant to §169.00 of the Local Finance Law, if applicable, the consolidation
with other issues, the determination to issue bonds with substantially level or
declining annual debt service, whether to authorize the receipt of bids in an
electronic format, all contracts for, and determinations with respect to,
credit or liquidity enhancements, if any, and to sell and deliver said bonds
and notes, subject to the provisions of this resolution and the provisions of
the Local Finance Law, is hereby delegated to the Village Treasurer, the
Village’s chief fiscal officer. The
Village Treasurer and the Village Clerk or Deputy Clerk are hereby authorized
to sign by manual or facsimile signature and attest any bonds and notes issued
pursuant to this resolution, and are hereby authorized to affix to such bonds
and notes the corporate seal of the Village of Clifton Springs. Section 7. The
faith and credit of the Village of Clifton Springs, New York, are hereby
irrevocably pledged for the payment of the principal of and interest on such
bonds and notes as the same respectively become due and payable. An annual appropriation shall be made in each
year sufficient to pay the principal of and interest on such obligations
becoming due and payable in such year. Section 8. After
compliance with Section 9 hereof, this resolution, or a summary hereof, shall
be published in full by the Village Clerk of the Village of Clifton Springs
together with a notice in substantially the form prescribed by Section 81.00 of
said Local Finance Law, and such publication shall be in each official
newspaper of the Village, in the manner prescribed by law. The validity of said bonds and bond
anticipation notes issued in anticipation of the sale of said serial bonds, may
be contested only if such obligations are authorized for an object or purpose
for which said Village is not authorized Meeting of February 13, 2023 continued: to expend money, or the
provisions of law which should be complied with, at the date of publication of
this resolution are not substantially complied with, and an action, suit or
proceeding contesting such validity is commenced within twenty (20) days after
the date of such publication; or if said obligations are authorized in
violation of the provisions of the Constitution. Section 9. This
resolution is subject to a permissive referendum of the qualified electors of
the Village of Clifton Springs, pursuant to Section 36.00 of the Local Finance
Law. The motion having been duly seconded, it was adopted and
the following votes were cast:
AYE
NAY Mayor James Keyes voted X Trustee Earl Lincoln voted X Trustee Jeffrey Linsner voted X Trustee Bryan Gray voted X Trustee Brian Rickerson voted X This resolution was Carried. Trustee Gray requested that
Hunt Engineering apply for the WQIP grant in July 2023. Mr. Steed stated that Hunt would do this, and
the Village should hear results by December 2023. CORRESPONDENCES:
Sulphur Springs
Festival – YMCA Letter
from the YMCA with street closure requests for the Sulphur Springs Festival on
June 2 and June 3, 2023. The
Board agreed to the street closures for this event. The Board would like Chief Upchurch and DPW
Supervisor Lannon will coordinate this. Festival insurance and
alcohol liability The
Village intended to inquire about who is ensuring this event (in the past it
has been the Village and also inquire about alcohol (if they are having the
wine – beer tastings - in the past the vendors have provided their certificates
of insurance to the chairman of the festival – who then provides them to the
village’s insurance company to make sure they are acceptable). The Board inadvertently did not get these
answers before Mr. Freelove left the meeting.
These answers will still be needed. Copy of Local law
1-2023 For the public hearing , copy of Local Law
1-2023, amending vehicle and traffic code.
This is to change the code book regarding alleyway and Village Drive. Reviewed
and adopted during the public hearing. Sewer plant items for
bonding decision For
the sewer plant bonding discussion. Many emails have been shared, this
information was provided for the sewer [lant discussion and decision. A. Answers to several important questions that
Trustee Rickerson asked Hunt engineering to respond to. B. Email of the two most
recent estimates for UV Disinfection and Headworks and an explanation to the
cost increase from Hunt engineering. Meeting
of February 13, 2023 continued: C. Copy of a possible bond
resolution to change the bonding amount from 2,329,.200 to 3,167,000. Note this requires 2/3 of the entire voting
strength from the Board. D. Copy of the proposed
payback schedule, if the 3.167M is approved, as prepared by the financial
advisor, Bernard Donegan’s office. Reviewed. See privilege of the floor for this
discussion and decision. RAER – refund in taxes Letter and documentation from Ontario County
Real Property. Reviewed. A human error was made by the Town of Phelps
assessor, she forgot to add an agricultural exemption and a tax refund of
$761.29 is due RAER Corporation. Motion
was made by Trustee Gray 2nd
by Trustee Linsner to issue the refund due RAER Corporation in the amount of
$761.29. All members present voting
AYE. Carried. Park – “Release of
Condition” Copy
of the “Release of Condition” signed by G.W. Lisk Company that removes a condition
that was on the John Brown and John Fabrizi parks. This is a legal document, and this has been
filed with the County. Reviewed. This eliminates the need for a park advisory
committee and places all operations of the John Brown Park and John Fabrizi Park
with the Village Board. This is how the
park has operated, but the deed restriction was in place since 1990. This release is also in the abstract file on
this parcel of property on the office of the Clerk. Property tax exemption
for Volunteer Fire Fighters Questions
from Attorney Jeff Graff, that the Board needs to answer, before he can proceed
with the property tax exemption for volunteer fire fighters. The
Board answered these questions. The
Village is interested in proceeding with a local law to offer this. Clerk Reals will continue to work with the
Village attorney, who will draft the local law once he has all the information
he needs. Community Bank –
closing Main Stret branch Letter
from Community Bank, that states they are closing the Main Street branch on
April 28, 2023. The Community Bank at
the plaza will re-open the lobby and continue to operate the drive thru. The
Board authorized Clerk Reals and Deputy Clerk Rider to discuss options with
other banks. All final banking decisions
are made by the Village Board. Request for “Stop
Ahead” sign on Pleasant Street Information
from J. Roth requesting a “stop ahead” sign on Pleasant Street, near West Main
Street. This
has request was taken care of, on the day the request was made. 2022 Building
Department report 2022
Building Department report, prepared by Steve DeHond. Reviewed. The Board appreciates this report and seeing
the comparisons between the Villages and the Town for building growth. Main Street closure 4/29/23
10AM- 2PM Copy
of the memo that was sent out to the businesses that will be affected by the
street closure for the corvette club gathering on April 29, 2023, from 10:00 AM
– 2:00 PM. Meeting
of February 13, 2023 continued: Reviewed. NYS Department of
Health – water training Letter
from the Department of Health regarding upcoming training on the water supply.
Reviewed. This letter was also mailed to Water
Supervisor Jason Lannon. Certificate of Training
for Planning Board members Copy
of the training certificate for D. Tornow Coffee and J. Feligno– Planning Board members Reviewed. The Board appreciates that members take the
training that is required by the State. Real Property tax
exemptions Copy
of the real property tax exemptions that people may be eligible for in the
County. The
Village seems to be comparable to most of the villages in the county, except
for the Senior Citizen exemption. Clerk
Reals has heard from some senior citizens in the Village, now that senior citizens
have gotten an increase in social security, some seniors will lose this
exemption. Currently the Villages income
amount for senior citizens is $20K. The
Board reviewed all the senior citizens exemption rates that are granted in the
county. Trustee Gray recommend following
the exemption that the Village of Shortsville offers, which is a sliding scale
between $24,000 and $29,700. Clerk Reals
explained that exemptions can only change by local law. Clerk Reals was instructed to work with
Attorney Graff and have the Attorney draft a law to change the exemption to the
sliding scale from $24,000 to $29,700.
The Board looked at all other real property exemptions and felt they
were in line with what other communities in the county are offering. Planning Board minutes
from February 1, 2023 Copy
of the Planning Board minutes from February 1, 2023. Reviewed. Hunt Engineering- sewer
project – soil borings From
Hunt Engineering, information on a recommendation for sub-surface geotechnical
investigation recommendation for the sewer plant project, cost is $6,600. Reviewed. The Board authorized Mayor Keyes to sign the
agreement to proceed with the sub surface geotechnical investigation, at a cost
not to exceed $6,600. STREET
DEPARTMENT: Trustee
Lincoln report was covered under privilege of the floor. WATER
DEPARTMENT: Trustee Lincoln report was covered
under privilege of the floor. SEWER
DEPARTMENT: Trustee
Rickerson report was covered under privilege
of the floor and correspondences. ZONING &
PLANNING DEPARTMENTS: Trustee
Gray report was covered under correspondences. FIRE DEPARTMENT: Trustee Linsner reported
the following: The
fire department would like to begin the discussion on possible ladder truck
replacement. The
fire department has indicated that they are not interested in using the sign
the Board that was suggested for a digital sign, because they are concerned
people won’t Meeting
on February 13, 2023 continued: associate
it with the department. The Board made
no decision on changing out the sign that is closest to the fire house to a
digital sign. The
Board would like the department to come before the Board to discuss the truck,
sign and proposed building. The
Board asked Clerk Reals to see if a couple members of the department could
attend the May meeting to discuss these items. See
correspondence for discussion on possible fire fighter exemption. PARK
– YOUTH DEPARTMENT: See privilege of the floor. SOCIAL MEDIA: Nothing was reported.
POLICE DEPARTMENT: Chief Upchurch is working on having a company
bring a demonstration radar trailer to the Village. COURT
DEPARTMENT: Follow up from the January meeting, where a
resident asked the Board to consider dissolving the Village court. Discussion
was held and Trustee Gray is concerned that there is little interest from any
resident to run for this office. This is
the third year that no one has submitted a petition to be on the ballot. Mayor
Keyes is concerned about what will happen with court, once Chief Upchurch fully
retires. Clerk
Reals explained that Judge Smithing recently attended a class on ethics and now
it is recommended that that Chief not serve as the bailiff at court. Trustee
Linsner stated he does not like the idea of getting rid of the court. Trustee
Lincoln made a motion to start the process to dissolve the Village court, 2nd
by Trustee Gray. Mayor Keyes asked for a
vote which resulted in Trustee Lincoln voting AYE, Trustee Gray voting AYE,
Trustee Linsner voting NAY, Trustee Rickerson voting NAY and Mayor Keyes voting
AYE. THIS VOTE WAS RESCINDED. After
further discussion, the Board agreed they would like to have discussions with
the court clerk, the judge and the attorney before making any final decision on
court. Motion
was made by Trustee Gray 2nd by Trustee Lincoln to rescind the
motion to start to the process to dissolve the court until the Mayor has
further discussion with the court clerk, the judge and the attorney and brings
back information on that discussion to the Board. All members present voting AYE. MAYOR KEYES REPORT: Mayor Keyes reported was covered throughout the meeting. CLERK REALS REPORT: Clerk Reals
provided the Board members a copy of the abstracts thru January and year to
date revenue and expenses thru January and bank statement for January. OTHER
BUSINESS: Short term rentals Steve
DeHond, Code Enforcement Officer, would like the Board to consider other
definitions for short term rental. The
definition adopted in the local law is somewhat broad. When reviewing the short term rental law, the
Board had seen definitions that were more detailed. The Board authorized Clerk Reals to reach out
to Attorney Graff Meeting
of February 13, 2023 continued: for
a more detailed definition of short-term rental. Clerk Reals reminded the Board any change can
only be done through a local law. Videoconferencing Trustee
Lincoln asked if the Board would like to look into a video conferencing local
law. The Board could meet via zoom or
web ex etc., during the covid public emergency, but Board’s can no longer do
this, unless a local law is in place. The
Board asked Clerk Reals to obtain more information on this and then the Board
will discuss this further. Transfer of funds Motion
was made by Trustee Lincoln 2nd by Trustee Linsner that Clerk Reals be, and she
is hereby authorized to transfer funds between the following appropriations as
follows: From
G1990.4 to G1420.4
210.50 All
members present voting AYE. Carried. Adjournment There
being no further business to come before the Board, motion made by Trustee Lincoln
2nd by Trustee Linsner to adjourn. All
members present voting AYE. Meeting
adjourned at 8:10 p.m. Respectfully submitted,
Lori
A. Reals Clerk/Treasurer |