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Board Minutes - Monthly

Previous Board Minutes

January 9, 2017

A regular meeting of the Village Board held on the above date was called to order at 7:00 p.m at the Village Hall, 1 West Main Street, Clifton Springs, NY  14432.

Presiding:                              Bill Hunter, Mayor

Board Members Present:   Melissa Kumkey, Jeff Linsner

Board Members Absent:     Dan Blondell and Earl Lincoln

Also Attending:                     Rachel and Kathy Brooks attended for government class

Minutes:                                 The minutes of the meeting of December 12, 2016 were approved upon motion by Trustee Linsner 2nd by Trustee Kumkey.   All members present voted AYE.  Carried. 

Vouchers:                              General, Water and Sewer Vouchers #599 through #666, were approved for payment by Trustee Kumkey 2nd by Trustee Linsner.  All members present voting AYE.  Carried.                                                                                                                                   

General Fund =                    $   280,998.41

Water Fund =                        $      5,105.82

Sewer Fund =                       $     28,612.11

 

PRIVILEGE OF THE FLOOR TO PERSONS ATTENDING THE MEETING:

No persons appeared before the Board.

 

CORRESPONDENCES:

 

Rochester Cornerstone Group – water and sewer

Letter from Rochester’s Cornerstone Group (Spa Apartments).  They have 3 concerns regarding water and sewer. 

 

The first concern involves the water usage.  The Spa Apartments is concerned that

the water usage is high and they are concerned that they may be paying for water used in the Woodbury Building.  Supervisor Lannon has asked the Spa Apartments Manager to work with Ben Wheat at the hospital.  The Village does not determine where water lines run inside buildings.  The Board agreed that if a problem is found, this is between the Spa Apartments and the hospital. 

 

The second concern involves an overcharge in water.  The Village has looked into this and agrees that a human error occurred and the Spa Apartments was overcharged $3,340.00.  A refund check will be issued.

 

The third concern involves the number of sewer units billed.  The Village has billed the Spa Apartments building for 119 apartments for years.  At some point the Spa converted 10 apartments, so the number of apartments should be 109.  The Board agreed that this is the first time the Village has been notified of the reduced number of apartments.  For this reason, the sewer units billed will be changed going forward to 109 units, but no refund will be issued.  Trustee Blondell was not present but informed Clerk Reals he was in agreement with this decision.

 

Solar Arrays are now producing energy

Letter from AEP Onsite Partners.  This shows the solar array system went on line on December 27, 2016.

 

This is a very big accomplishment.  The arrays should begin offsetting some of the electric costs on the Village NYSEG bills.  It is anticipated that the cost savings will be used for electric bills in the sewer department and the general fund.

 

 

 

Meeting of January 9, 2017 continued:

 

Letter from NYS Department of Environmental Conservation.  The Village submitted for a grant for the sewer department for inflow and infiltration study.

 

The Village was not awarded a grant, but Bob Raeman, Hunt Engineers, will resubmit for the next round of funding.

 

Comprehensive Plan minutes 10-26-16

Copy of the Comprehensive Plan meeting minutes from the meeting held on 10-26-16.

 

Reviewed.  It appears the committee has made very good progress on the Comprehensive Plan and will soon be reviewing a preliminary plan.  The Board appreciates the hard work from the Comprehensive Planning Committee.

 

STREET DEPARTMENT: Trustee Kumkey reported the following:

 

2017 Dump truck arrives

The 2017 International Dump truck arrived on December 28, 2016.  The truck had some problems and Navistar is working with Supervisor Lannon on resolving them. At this time it appears most of the problems have been resolved.

 

10 Teft Avenue

The house at 10 Teft Avenue was in need of demolition.  The property owner inquired about help with removal and the property owner agreed to pay the trucking fees and disposal fees.  The house was recently demolished and many compliments have been received from the neighbors.

 

SEWER DEPARTMENT:   Mayor Hunter had nothing to report.

 

WATER DEPARTMENT: Trustee Blondell was not present.

 

ZONING & PLANNING DEPARTMENTS:  Trustee Blondell was not present but Clerk

Reals reported the following:  The Planning Board will review an application for sub-

division for 10 Teft Avenue.   The owner would like to divide the lot into two lots.  The

 Planning Board will review this on January 11, 2017.

 

FIRE DEPARTMENT: Trustee Linsner reported the following:

 

Ladder truck

The ladder truck is back in service after a major repair to the swivel.

 

Next Fire Truck Purchase

The Department would like to begin discussion on when the next fire truck will be purchased.  Clerk Reals believes the next truck for replacement would be the 1990 Pierce Pumper (engine 531), but will confirm this with Chief Amanda Spence.

 

Fire Siren

Trustee Linsner and Chief Spence discussed the fire siren.  Sometimes the siren has been toned for medical calls.  Chief Spence has spoken with Ontario County 911.  The County has some new dispatchers who were not aware that the siren should not be toned out for medical.  The department is also looking into if the siren can be programmed to operate, or not operate at certain hours. 

 

PARK – YOUTH DEPARTMENT:   Mayor Hunter had nothing to report.

 

POLICE DEPARTMENT:  Trustee Lincoln was not present.  A January work schedule was submitted by Chief Upchurch. 

 

MAYOR HUNTER REPORT:  Mayor Hunter had nothing to report.

 

Meeting of January 9, 2017 continued:

 

CLERK REALS REPORT: Clerk Reals provided the Board with the justice court report, copies of zoning violation letters, payroll worksheets, and fire department monthly reports for December and year to date numbers thru December along with the bank statements for December.

 

OTHER BUSINESS: 

Crow Concerns

Clerk Reals was contacted by residents on Broad Street with concerns about crows.  Clerk Reals and Chief Upchurch took video of the crows.  The estimated amount of crows is 5,000 to 10,000.  The primary areas that the crows are roosting are Broad Street, South Street, Pearl Street, G.W. Lisk Company and Clifton Springs Hospital.   Clerk Reals has been in contact with the DEC, the USDA, G.W. Lisk Company and Clifton Springs Hospital.  The USDA is willing to come to the Village and provide non lethal harassment in an effort to disburse the crows.  Clerk Reals spoke with G.W. Lisk and Clifton Springs Hospital and they are willing to share in the cost.  The crows pose a health issue to the community.  The Board agreed that the Village should work with the USDA and attempt to disburse the crows.  Police Chief Upchurch would like to be the person working with the USDA.  Mayor Hunter and Clerk Reals are authorized to sign the documents necessary to proceed with non lethal harassment to remove the crows. 

 

Historical Society Agreement

Annual financial agreement between the Village and the Clifton Springs Historical Society.

 

Trustee Linsner offered the following resolution 2nd by Trustee Kumkey:

 

Annual resolution to provide financial support to Clifton Springs Historical Society.

 

AGREEMENT PROVIDING FINANCIAL SUPPORT TO THE CLIFTON SPRINGS HISTORICAL SOCIETY FROM MONEY RAISED BY TAXATION IN THE VILLAGE OF CLIFTON SPRINGS DURING THE FISCAL YEAR BEGINNING JUNE 1, 2016 AND ENDING MAY 31, 2017.

WHEREAS, the Village desires to enter into a contract with the Historical Society whereby the Historical Society will furnish such historical privileges to the people of the Village, and

WHEREAS, the Historical Society desires to enter into a contract with the Village to furnish such Historical Society privileges to the people of the Village,

NOW THEREFORE BE IT AGREED AS FOLLOWS:

  1. The Historical Society agrees to furnish Historical Society privileges to the people of the Village for a sum of $3,500 for the year commencing on the 1st day of June 2016, such sum to be paid to the Historical Society after the first day of July 2016 and before the last day of May 2017.

 

  1. In consideration of the furnishings of such Historical Society privileges by the Historical Society, the Village agrees to pay the Historical Society the sum specified in paragraph one at the time so specified.

 

All members present voting AYE. Carried.

 

 

 

 

 

 

 

 

Meeting of January 9, 2017 continued:

 

Resolution designating the polling place, date

And time for the annual Village Election

Trustee Kumkey offered the following resolution 2nd by Trustee Linsner:

NOW THEREFORE BE IT RESOLVED, that the Annual Village Election shall be held Tuesday, March 21, 2017 and the polling place will be the Clifton Springs Fire House, 39 Kendall Street, Clifton Springs, New York.  The hours the polls shall be open will be 12:00 p.m. (noon) to 9:00 p.m.  (Sec. 15-104, (3) Election Law).  All members present voting AYE.  Carried.

 

There was no need to discuss registration day as the Village decided in January 1999 to no longer hold Village registration day.

 

Appointment of Election Inspectors and Poll Clerks

Trustee Kumkey moved that Amanda Hilburn (R) and Doris Hunter (D) be appointed to the position of Election Inspectors for Election Day on March 21, 2017 and further that Esther Swimley (R) and Grace Groot (D) be appointed to the positions of Poll Clerks for the Election Inspectors.  There was no need to appoint an Election Custodian as voters will be voting by paper ballot.  Trustee Linsner 2nd this motion.  All members present voting AYE.  Carried.  (Sec. 154-116 (1) Election Law).  As per the 2016-2017 budget the election inspectors and the election poll clerks will be paid $11.00 per hour.

 

2017-2018 Budget

Mayor Hunter and Clerk Reals will be working on the budget very soon.  All supervisors and Chiefs will be submitting their budget requests by January 13, 2017.  All comments, questions and concerns from the Board and the public are welcome. 

 

Transfer of Funds

Motion was made by Trustee Linsner 2nd by Trustee Kumkey that Clerk Reals be and she is hereby authorized to transfer funds between the following appropriations as follows:

 

From A1325.1 to A1325.1A                           $45.55

From A1990.4 to A1420.4                            2,000.00

From A1990.4 to A1440.4                            1,660.96

From A5110.1 to A8810.1                               648.21

From F1440.4 to F8310.4                               808.07

From G1420.4 to G1440.4                           700.00

From G9060.8 to G8130.2                         3,939.19

 

All members present voting AYE.  Carried.

 

Adjournment

There being no further business to come before the Board, motion made by Trustee Linsner 2nd by Trustee Kumkey to adjourn.  All members present voting AYE.  Meeting adjourned at 7:40 p.m.

 

Respectfully submitted,

 

Lori A. Reals

Clerk/Treasurer   

 

 

1 West Main Street
Clifton Springs, NY 14432
(315) 462-5151
Fax number (315) 462-6235
Email: villcs@fltg.net