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Board Minutes - Monthly

Previous Board Minutes

June 12, 2017

A regular meeting of the Village Board held on the above date was called to order at 6:00 p.m at the Village Hall, 1 West Main Street, Clifton Springs, NY  14432.

Presiding:                              Bill Hunter, Mayor

Board Members Present:   Melissa Kumkey, Jeff Linsner, Dan Blondell, Earl Lincoln

Board Members Absent:     None

Also Present:                        Mary Williams, Village Resident

Minutes:                                 The minutes of the meeting of May 8, 2017 were approved upon motion by Trustee Blondell 2nd by Trustee Kumkey.   All members present voted AYE.  Carried. 

Vouchers:                              General, Water and Sewer Vouchers #1 through #67, were approved for payment by Trustee Lincoln 2nd by Trustee Linsner.  All members present voting AYE.  Carried.                                                                                                                                  

General Fund =                    $   103,285.42

Water Fund =                        $       1,917.02

Sewer Fund =                       $     10,096.70

 

PRIVILEGE OF THE FLOOR TO PERSONS ATTENDING THE MEETING:

 

John Herendeen, 31 Pleasant Street, drainage concern

John Herendeen, 31 Pleasant Street, appeared before the Board.  Mr. Herendeen is concerned about drainage on Pleasant Street, especially during heavy rain.  Mr. Herendeen is concerned about his house and the house next door to his, located at 3 Dewey Avenue. 

 

Mr. Herendeen spoke with Jason Lannon, Street Supervisor regarding the drainage.  Mr. Lannon has indicated the Village is limited by rock in this area and budget constraints.  Mr. Herendeen see’s the Village applies stone and oil to Pleasant Street, but would like to see additional work done on the street. 

 

The Board explained that to re-build Pleasant Street would exceed a million dollars and it is unlikely that a re-build will happen as the need is not as great as the need of other streets.

 

Mr. Herendeen asked if the Village would consider milling Pleasant Street.  The Board explains these decisions are made by Supervisor Lannon. 

 

Mayor Hunter informed the Board that the Village recently did some work at Mr. Herendeens to help reduce the water problem at his home and Mayor Hunter feels it is too early to tell if this work will help or not.

 

Mr. Herendeen brought some pictures with him of his retaining wall and the damage done from the heavy rains. 

 

Mr.  Herendeen asked what will happen in the future when he decides to pave his driveway.  Mayor Hunter stated the Village would do their best to work with him on this.

 

Mayor Hunter stated that he feels comfortable that the Village has solved his problem for now, with the burm that has been placed in front of Mr. Herendeen’s driveway. 

 

Trustee Kumkey stated she is aware of this concern and that Supervisor Lannon is confident that the burn will keep the street water out of the driveway. 

 

 

Meeting of June 12, 2017 continued:

 

Mr. Herendeen feels the sidewalk should be tipped toward the street, not toward the houses.  Mayor Hunter explained that Mr. Herendeen purchased a house on a hill and the water is going to run down the hill, both on the sidewalk and in the street.

 

Mr. Herendeen is concerned about the burn presenting problems for him in the winter, making it hard for him to get out of his driveway. 

 

Mayor Hunter will discuss Mr. Herendeen’s concerns with Supervisor Lannon.

 

CORRESPONDENCES:

 

Response to DEC violation notice

Copy of the response letter sent to NYS DEC in response to the violation notice for the sewer plant.

 

Mayor Hunter reviewed the response from the Village.

 

Solar cost

Excel spreadsheet created by Clerk Reals, pertaining to solar costs, year to date thru May. 

 

At this time the solar credits are not as much as the solar expense.  This should improve with more sun during the summer months.  Also part of the problem is NYSEG is slow in manually giving the credit.  The Village will continue to keep an eye on this and will also keep Bob Raeman, Hunt Engineers informed as well.

 

Legal notice – ZBA hearing

Copy of the legal ad for a ZBA hearing for Alan Norsen, 51 Pearl Street.

 

Reviewed.

 

Legal Notice – ZBA hearing

Copy of the legal ad for a ZBA hearing for Sophia Ferber, 40 West Main Street.

 

Planning and Zoning members attend training

Copy of training certificate that Dan McGrath, Scott Landschoot and Jim Tears attended training.

 

Reviewed. The Board appreciates this.

 

NYS  DOT – possible additional signage

Letter that Jason Lannon has received about some additional signage for the Village, recommended by NYS DOT.

 

Reviewed.  The Board agreed that a “Reduced Speed Ahead” sign should be installed on Pearl Street, outside the Village.  Supervisor Lannon and Chief Upchurch will determine where the sign should be placed.

 

Comprehensive Plan minutes

Copy of the Town of Manchester Comprehensive Plan meeting minutes.

 

Reviewed.

 

Ontario County – shared services

From Mary Krause, County Administrator, regarding the shared services panel and upcoming public hearings on shared services, as required by NYS.

 

Reviewed.  Mayor Hunter has been attending these meetings.

 

 

Meeting of June 12, 2017 continued:

 

 

Request to continue chicken permit for Sky Lui – 22 Stephens Street

Letter from Sky Lui, 22 Stephens Street, to continue her chicken permit.

 

·         The permit is for no more than eight (8) chickens, and no roosters.

·         The chickens are to be housed behind your home in a shed/chicken coop. No free range chickens are allowed.

·         You may have no more than two (2) rabbits, which also need to be caged.

·         The permit is good for one year from June 2017 until June 2018.  As a reminder the Village code reads as follows: Section 49.1A, of the Village Code “Such special permit may be granted for a period of one year unless it shall appear from complaints of neighbors or otherwise that the keeping of the animal in question is objectionable or offensive by reason of noise, smell or other cause.  Such a special permit shall be revocable at any time by the Board of Trustees.”

·         After a one-year period, should the permit still be in effect, you are responsible to appear or write to the Board for the permit to continue.

 

STREET DEPARTMENT: Trustee Kumkey reported the following:

 

Miscellaneous

New “Welcome to the Village” signs have been ordered for Stephens Street and Silver Street.  The Sulphur Festival went well.

 

NYS Department of Labor

NYS Department of Labor has inspected the DPW.  All went well and most suggestions have already been corrected.  One that still possibly needs addressing is one of the mowers may need to reduce the decibel level.  This is still being looked into.

 

SEWER DEPARTMENT:   Mayor Hunter had nothing to report.

 

WATER DEPARTMENT: Trustee Blondell reported the following:

 

Miscellaneous

The lead and copper testing has been done and passed.  Fire hydrants will be painted

this summer. 

 

One homeowner will not allow new meter

One homeowner will not allow the Village to change out the water meter.  Trustee

Blondell will continue to work on this.  If the homeowner isn’t agreeable, the Village will

consult with Village Attorney Jeff Graff.

 

ZONING & PLANNING DEPARTMENTS:  Trustee Blondell reported the following:

 

Sadly, Planning Board member Charlie Morphy passed away.  Discussion was held and motion was made by Trustee Blondell 2nd by Trustee Linsner to appoint Scott Janas (formerly the alternate to the Board) to fill this vacancy.  This term will expire in 2020.  All members present voting AYE.  Carried.

 

 

FIRE DEPARTMENT: Trustee Linsner reported the following:

 

Meeting held to discuss next truck purchase

On May 10, 2017 Trustee Linsner, Trustee Blondell and Clerk Reals meet with several members of the fire department to begin discussion on the next fire truck purchase.  The meeting went well.  Discussion was held on the need for a long term plan from the Department.  More information will come as the Department begins looking at trucks.

 

 

Ladder Truck passes inspection

The ladder truck passed inspection.

Meeting of June 12, 2017 continued:

 

Purchase & Financing of Air Packs

Discussion was held on the purchase of twenty Scott air packs, twenty cylinders and related equipment for the fire department.  The Village can purchase these thru the NYS Hire contract.  The cost of this purchase is $142,275.00.  Between the Village and the Fire Department there is $100,000 for this purchase.  The Village will need to borrow $42,275 in order to pay for the air packs and cylinders.  Motion was made by Trustee Linsner 2nd by Trustee Blondell to proceed with borrowing $42,275 and to pay this back over a three year period and to authorize Mayor Hunter and Clerk Reals to proceed with the necessary paperwork needed to complete this borrowing from Community Leasing Partners.  All members present voting AYE.  Carried.  Community Leasing Partners works with Municipal Emergency Services (MES).  MES is the vendor the Village intends to purchase the air packs, cylinders and related equipment from. 

PARK – YOUTH DEPARTMENT:   Nothing was reported.

 

POLICE DEPARTMENT:  Trustee Lincoln had nothing to report.  

 

MAYOR HUNTER REPORT:  Mayor Hunter’s reviewed with the Board a list he made of

projects that have been completed within the Village over the last few months.

 

CLERK REALS REPORT: Clerk Reals provided the Board with the justice court reports, copies of zoning violation letters, payroll worksheets.

 

OTHER BUSINESS: 

 

YMCA agreement

Trustee Linsner offered the following 2nd by Trustee Kumkey:

WHEREAS, the Village desires to enter into a contract with the YMCA Youth Program whereby the YMCA Youth Program will provide organized recreational programs to the youth of the Village, and

WHEREAS, the YMCA Youth Program desires to enter into a contract with the Village to provide organized recreational programs to the youth of the Village.

NOW THERFORE BE IT AGREED AS FOLLOWS:

  1. The YMCA Youth Program agrees to furnish organized recreational programs to the Youth of the Village for the sum of $21,950 ($14,684 from the Village of Clifton Springs, $2,000 from the Village of Clifton Springs for supervision at the G.W. Lisk Community Park, $1,500 from the Town of Phelps, $3,766 from the Town of Manchester with $1,000 to be used specifically for swimming) for the fiscal year beginning on the 1st day of June 2017, such sum to be paid to the YMCA on or about the 1st day of July 2017.

 

2.     In consideration of the furnishings of organized recreational programs, the Village agrees to pay the YMCA the sum specified in paragraph one at the time so specified.

 

3.     The YMCA agrees that the YMCA is restricted from using any of the above said funds to subsidize or off set in anyway the YMCA Child Care Program, including before and after school care and summer day sessions that families pay for.

 

All members present voting AYE.  Carried.

 

 

Meeting of June 12, 2017 continued:

Library Annual Agreement

Trustee Linsner offered the following 2nd by Trustee Kumkey:

WHEREAS, the Village desires to enter into a contract with the Library whereby the Library will furnish such Library privileges to the people of the Village, and

WHEREAS, the Library desires to enter into a contract with the Village to furnish such Library privileges to the people of the Village,

NOW THERFORE BE IT AGREED AS FOLLOWS:

  1. The Library agrees to furnish Library privileges to the people of the Village for a sum of $13,500 for the year commencing on the 1st day of June 2017, such sum to be paid to the Library on or about the 1st day of July 2017.

 

  1. In consideration of the furnishings of such Library privileges by the Library, the Village agrees to pay the Library the sum specified in paragraph one at the time so specified.

 

All members present voting AYE.  Carried.

Employee Holiday July 3, 2017

Mayor Hunter asked the Board to consider giving Village employees Monday July 3, 2017 off.  This would be for 2017 only.  All Board members agreed to grant Monday July 3, 2017 as a holiday for all employees.

 

Adjournment

There being no further business to come before the Board, motion made by Trustee Lincoln 2nd by Trustee Linsner to adjourn.  All members present voting AYE.  Meeting adjourned at 7:25 p.m.

 

Respectfully submitted,

 

Lori A. Reals

Clerk/Treasurer   

 

 

 

 

 

1 West Main Street
Clifton Springs, NY 14432
(315) 462-5151
Fax number (315) 462-6235
Email: villcs@fltg.net