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Board Minutes - Monthly

Previous Board Minutes

April 9, 2018

A regular meeting of the Village Board held on the above date was called to order at 6:00 p.m at the Village Hall, 1 West Main Street, Clifton Springs, NY  14432.

Presiding:                              Bill Hunter, Mayor

Board Members Present:   Melissa Kumkey, Dan Blondell, Jeff Linsner, Earl Lincoln

Board Members Absent:     None

Minutes:                                 The minutes of the meeting of March 12, 2018 were approved upon motion by Trustee Linsner 2nd by Trustee Blondell.   All members present voted AYE.  Carried. 

Vouchers:                              General, Water and Sewer Vouchers #784 through #863, approved for payment by Trustee Linsner 2nd by Trustee Kumkey.  All members present voting AYE.  Carried.                                                                                                                                   

General Fund =                    $   49,267.72

Water Fund =                        $     4,383.16

Sewer Fund =                       $   10,095.16    

 

PRIVILEGE OF THE FLOOR: 

 

Todd Freelove – Box Lacrosse and Baseball

Todd Freelove, YMCA Director, appeared before the Board.  Mr. Freelove informed the Board that he asked on face book, “What can the Y bring to the community”? 

 

One idea that was suggested was box lacrosse.  Mr. Freelove indicated that youth lacrosse would be willing to pay for this, if space could be found.  Discussion was held and possibilities on the location included the old playground or the old basketball court, both at Fabrizi Park, on Park Street.  Mr. Freelove believes the old basketball court is too small, but he will look at the areas and if a location is determined he come back and discuss this idea further with the Village Board. 

 

The second idea was improvements for a baseball field for Babe Ruth baseball. Babe Ruth is looking for another field to play on.  Babe Ruth would be willing to do the work and pay for improvements.  The Board informed Mr. Freelove that the Village does not want any fence put back up.  If this improvement happened, it would be the baseball field that is the furthest back in the Fabrizi Park, on Park Street.  Babe Ruth would cut the field out and install benches.  Mr. Freelove will keep the Village informed if this improvement is going to happen. 

 

Mr. Freelove informed the Board that the YMCA is considering switching the uses of the main YMCA building and the YMCA Palace Building versus possibly building a new YMCA building.  The YMCA would like the Village to consider if the Village has any space the YMCA could have to build a building.  Discussion was held on the space near the G.W. Lisk Community Park, but access would need to be addressed, as well as this is the area the Village places all the snow from downtown and discussion  would need to be held to determine if a different location for snow removal could be found.  Discussion was held on possibly the north west area of the Fabrizi Park.  No decisions were made.   

 

CORRESPONDENCES:

Annual Organizational Meeting

Information for the annual organizational meeting. 

 

Reviewed with the organizational meeting.

 

 

 

Meeting of April 9, 2018 continued:

 

Clifton Springs Fire Department Annual Report

Copy of Clifton Springs Fire Department Annual Report.

 

Reviewed.  The Board found this report to be extremely well done, with a lot of useful information in it.

 

Local Law 1-2018- proposed new zoning code

Information from Attorney Graff to proceed with the local law for the new zoning code.

 

After discussion the following resolution was offered:

 

RESOLUTION AUTHORIZING SCHEDULING OF PUBLIC HEARING FOR A PROPOSED LOCAL LAW ENTITLED “A LOCAL LAW ADOPTING A NEW CHAPTER 120 (ZONING) OF THE CODE OF THE VILLAGE OF CLIFTON SPRINGS

 

            WHEREAS, the Village Board of the Village of Clifton Springs, after due deliberation, finds it in the best interests of the Village to schedule a public hearing to solicit public comment upon a proposed Local Law entitled “A Local Law Adopting a New Chapter 120 (Zoning) of the Code of the Village of Clifton Springs; and

            WHEREAS, the Village Board of the Village of Clifton Springs has reviewed the draft of the aforementioned proposed Local Law attached hereto as Exhibit "1" and deems it in the best interests of the Village of Clifton Springs to proceed in accordance with the Code of the Village of Clifton Springs and the Laws of the State of New York in adopting said Local Law,

            NOW, THEREFORE, BE IT RESOLVED, that the Village Clerk be, and she hereby is, directed to schedule a public hearing to be held on May 14, 2018, at 6:00 p.m. at the Clifton Springs Village Hall, 1 West Main Street, Clifton Springs, New York; and be it further

            RESOLVED, that the Village Clerk, be and hereby is, authorized to forward to the official newspaper of the Village a Notice of Public Hearing in the form substantially the same as that attached hereto as Exhibit "2"; and be it further

            RESOLVED, that the Village Clerk be, and she hereby is, directed to post a copy of the proposed Local Law on the Village of Clifton Springs sign board and take any and all other necessary actions to properly bring the aforementioned Local Law before the Village Board of the Village of Clifton Springs for its consideration.

            I, Lori Reals, Village Clerk of the Village of Clifton Springs do hereby certify that the aforementioned resolution was adopted by the Board of Trustees of the Village of Clifton Springs on April 9, 2018 by the following vote:

 

                                                                                                                                Aye                 Nay

                       

                        William Hunter                                              X                                

                        Earl Lincoln                                                  X                                

                        Daniel Blondell                                             X

                        Melissa Kumkey                                           X                                

                        Jeffrey Linsner                                             X                                            

 

Dated:  April 10, 2018                                              ______________________________

SEAL                                                                         Lori Reals, Village Clerk/Treasurer

Meeting of April 9, 2018 continued:

 

Information from NYS Comptroller’s regarding appointed and elected officials. 

 

Standard Work Day for Elected and Appointed Officials

Information from NYS Retirement regarding elected and appointed officials and retirement.  This resolution was done September 14, 2009 and June 11, 2012 and April 9, 2018.  This resolution needs to be re-done every time an election is held and every time an elected official joins the retirement system and every time a salaried appointed person is added to the payroll.

 

The Village Board reviewed this.  Motion was made by Trustee Blondell 2nd by Trustee Lincoln:

 

BE IT RESOLVED, that the Village of Clifton Springs, Location Code 40158, hereby establishes the following as standard work days for elected and appointed officials and will report the following days worked to the New York State and Local Employees Retirement System based on the time keeping system records or activities maintained and submitted by these officials to the clerk of this body:

 

Title                  Participates       Name                            Term Begins/Ends        Standard Work Day

Mayor              No                    William Hunter               4/2015-4/2019                6 hours

Trustee             No                    Earl Lincoln                   4/2015-4/2019                6 hours

Trustee             No                    Daniel Blondell              4/2017-4/2021                6 hours

Trustee             No                    Melissa Kumkey            4/2017-4/2021                6 hours

Trustee             No                    Jeff Linsner                   4/2015-4/2019                6 hours

Justice              Yes                  Holly Adams                 4/2017-4/2021                6 hours

 

Clerk/Treas.       Yes                   Lori A. Reals (appointed) 4/2015-4/2019              8 hours

Working Supervisor Yes            Jason Lannon (appointed) no term                      8 hours

 

Justice Holly Adams has joined the NYS Retirement System.  Justice Adams has been the Justice since July 2015. 

 

Lori Reals and Jason Lannon submit a weekly time sheet and work a 40 hour work week.

 

Mayor Hunter called for a roll call vote which resulted in Trustee Lincoln voting AYE, Trustee Blondell voting AYE, Trustee Kumkey voting AYE, Trustee Linsner voting AYE, Mayor Hunter voting AYE.  Carried.

 

NYS Volunteer Firefighter Gap Cancer Coverage

Letter from Ontario County Human Resources regarding the NYS Volunteer Firefighter Gap Coverage Cancer Disability Act.

 

Reviewed.  This letter informs the Village that the County is not providing this coverage, nor will it be covered under workers compensation.  The Village was aware of this and is waiting for a provider to come forward and off this mandated coverage.

 

Annual Water Quality Report for 2017

Annual Water Quality Report for 2017.

 

Reviewed.  This was placed in The Merchandiser, mailed to property owners that do not receive The Merchandiser, mailed the NYS Department of Health and posted in the post office and the library.

 

Donation check from Midlakes Jr. Eagles

Copy of a donation check from Midlakes Jr. Eagles for use of the John Fabrizi Park.

 

The Village appreciates this donation that youth football and youth cheerleading made for use of the fields.

 

 

 

Meeting of April 9, 2018 continued:

 

Adoption of Comprehensive Plan

 

Copy of a resolution the Board needs to pass in regards to the joint comprehensive plan.

 

AT A REGULAR MEETING OF THE VILLAGE BOARD OF THE VILLAGE OF CLIFTON SPRINGS , ONTARIO COUNTY, NEW YORK, HELD AT THE VILLAGE HALL, 1 WEST MAIN STREET, CLIFTON SPRINGS , NEW YORK ON THE 9TH DAY OF APRIL , 2018, AT 6:00 PM , THERE WERE:

PRESENT:  Mayor William Hunter, Trustee Earl Lincoln, Trustee Melissa Kumkey, Trustee Jeff Linsner, Trustee Daniel Blondell

ABSENT: None

RESOLUTION TO

ADOPT THE 2017 VILLAGE OF MANCHESTER AND VILLAGES OF MANCHESTER, SHORTSVILLE, AND CLIFTON SPRINGS JOINT COMPREHENSIVE PLAN

MOTION BY: Trustee Daniel Blondell, SECONDED BY: Trustee Melissa Kumkey

WHEREAS, the Town of Manchester and Villages of Manchester, Shortsville, and Clifton Springs began a joint comprehensive plan update process in September of 2015, to provide each community with an updated planning document on which future investment and decision-making may be based; and

WHEREAS, the ongoing joint comprehensive plan update process under the direction of a Steering Committee has resulted in the final 2017 Town of Manchester and Villages of Manchester, Shortsville, and Clifton Springs Joint Comprehensive Plan; and

WHEREAS, the Village Board of Clifton Springs has determined that it is in the best interest of the Village to adopt the Plan, recognizing that it not only identifies a unified community vision, but also provides an action-oriented framework for the achievement of such vision within each municipality as well as in a cooperative manner; and

 WHEREAS, a joint public hearing was held for the review of such Plan on January 30, 2018, at the Town Hall of the Town of Manchester, 1272 County Road 7, Manchester, New York at 6:00PM; at which the Village Boards and Town Boards heard no public testimony in opposition of the 2017 Joint Plan; and

 WHEREAS, the Town Board of the Town of Manchester has declared itself lead agency in this action, and in issuing a Negative Declaration for the purpose of SEQRA, determined that the project will not have any significant adverse environmental impacts.

NOW, THEREFORE, BE IT RESOLVED, that the Village Board adopt the 2017 Village of Manchester and Villages of Manchester, Shortsville, and Clifton Springs Joint Comprehensive Plan.

BE IT FURTHER RESOLVED, that this plan hereby serves as an update to and replacement for any previously completed comprehensive plan effort within the Village.

This resolution shall take effect immediately.

Vote:  Mayor Hunter voted AYE, Trustee Lincoln voted AYE, Trustee Kumkey voted AYE, Trustee Linsner voted AYE, Trustee Blondell voted AYE.  CARRIED.

Absent:  None

Meeting of April 9, 2018 continued:

 

Town of Manchester – salary for Town Highway Supervisor

From the Town of Manchester, a copy of their local law regarding the salary for the town highway supervisor.

 

Reviewed.

 

Town of Manchester – public hearing on Ontario County Freight Corridor

From the Town of Manchester, information regarding the public hearing on April 10, 2018 regarding the Ontario County Freight Rail Corridor.

 

Reviewed.

 

Town of Manchester – costs associated with the comprehensive plan

From the Town of Manchester, costs associated with the comprehensive plan.  The Village has paid our portion of $9,006.

 

Reviewed.

 

Planning Board minutes from 3-14-2018

Copy of the Planning Board minutes from March 14, 2018.

 

Reviewed.

 

ZBA – Hearing notice for gas station sign

Copy of the legal notice for a Zoning Board public hearing regarding the former Arrow Mart price sign.

 

Reviewed.  The ZBA will meet on this on April 18, 2018.

 

STREET DEPARTMENT: Trustee Kumkey reported the following:

 

NYSEG – gas main replacement

Jason Lannon, Street Supervisor, was informed by a Village resident that NYSEG plans to replace the gas main on Dewey Avenue, Webb Avenue, Foster Avenue and Pleasant Street.  The street department will begin marking out the utilities in this area. 

 

Long term plan

Supervisor Lannon is working on a 10-15 year long term plan for the street department.

 

SEWER DEPARTMENT:   Mayor Hunter had nothing to report.

 

WATER DEPARTMENT: Trustee Blondell had nothing to report.

 

ZONING & PLANNING DEPARTMENTS:  Trustee Blondell reported the following:

 

Solar Panels

Steve Dehond, Code Enforcement Officer has had a request for solar panels on a residential roof and in a residential yard.  The current code and the proposed new code has no reference in regards to solar.  Mr. Dehond would like the Board to discuss how they would like to proceed with solar and get a solar code in place.  The Board agreed that they do not want solar panels in yards, but are agreeable to solar on roof tops.  The Village will have the Planning – Zoning Boards work on a new code for solar.  This Village will proceed with the code adoption, without any reference to solar.  At this time residents cannot proceed with solar on roof tops until a code is in place.

 

 

 

 

 

 

Meeting of April 9, 2018 continued:

 

Cellular Towers

Steve Dehond, Code Enforcement Officer, had in inquiry from a person wanting to know if they could put a cellular tower in the Village.  The Board agreed they do not want cellular towers within the Village limits. 

 

FIRE DEPARTMENT: Trustee Linsner had nothing to report.

 

PARK – YOUTH DEPARTMENT:   See privilege of the floor.

 

POLICE DEPARTMENT:  Trustee Lincoln reported the following:  Chief Upchurch provided the Board with a monthly report for March 2018.

 

MAYOR HUNTER REPORT:  Mayor Hunter’s report was covered thru out the meeting.

 

CLERK REALS REPORT: Clerk Reals provided the Board with court report for March, copies of zoning violation letters, payroll worksheets, and trial balances for March, year to date revenue and expenses thru March, bank statements and a spread sheet on solar power thru April 9, 2018.

 

F.L.A.C.R.A. – possible annexation

F.L.A.C.R.A. was hoping to have documents to the Village for this Board meeting, but unfortunately they were unable to have the documents ready.  F.L.A.C.R.A. intends to be on the Board agenda for the May meeting for discussion on annexation of the property they are purchasing on Route 96, near the Dollar General.

 

OTHER BUSINESS: 

Village Clock

Discussion was held on the Village Clock, at the Village Hall.  Mayor Hunter would like to electrify the clock because it has not been working, outside on the Village hall.

 

Trustee Lincoln would like to keep the clock original.  Eric Hooker, clock repair man, has indicated that he can get the three outside clocks running.  Trustee Kumkey would like the clocks outside to work.  Trustee Blondell would like the clock to stay all together if the clock was electrified, as the clock does have value.  No decision was made on this.

 

Executive Session

Motion was made by Trustee Kumkey 2nd by Trustee Blondell to enter into executive session to discuss the hourly rate or salary for the Working Supervisor.  No decisions were made in executive session.  Motion was made by Trustee Kumkey 2nd by Trustee Blondell to exit executive session and resume the regular Board meeting.  All members present voting AYE.  Carried.

 

Change Working Supervisor from hourly to salaried employee

At the regular Board meeting motion was made by Trustee Kumkey 2nd by Trustee Blondell to change Jason Lannon, Working Supervisor, from an hourly employee to a salaried employee, at a rate of pay of $69,000 per year, effective April 9, 2018 with no change in pay on June 1, 2018.  All members present voting AYE.  Carried. 

 

Trustee Kumkey and Trustee Blondell will be working on a contract with the Town of Manchester, as Mr. Lannon is the part time Highway Supervisor for the Town of Manchester.  In the contract the Village has no intentions of reducing the combined salaries Mr. Lannon is making, but would like the distribution between the Village and the Town to be disbursed so the Village isn’t paying approximately 70%. The Board also wants the contract between the Village and the Town to spell out the duties. This would be similar to the inter-municipal contract the Village has with the Town in regards to

the Code Enforcement Officer.  Trustee Blondell indicated this needs to be re-visited and in place before year end because this current arrangement is a better benefit to the Town, in the opinion of the Village.

 

 

Meeting of April 9, 2018 continued:

 

The Board understands that it is possible that Mr. Lannon may not run for the elected office of Highway Supervisor at the Town.  Trustee Kumkey indicated that Mr. Lannon would like to return to an hourly employee should his work with the Town of Manchester come to an end. The Board agreed to note this request, but understands this Board cannot commit a future Board to an employee’s hourly rate or salary. 

 

Transfer of Funds

Motion was made by Trustee Blondell 2nd by Trustee Kumkey that Clerk Reals be and she is hereby authorized to transfer funds between the following appropriations as follows:

 

From A1110.12 to A1110.1                                      $1.00

From A1420.4 to A7140.4                                       $1,000.00

From A1440.4 to A7140.4                                        $1,000.00

From A1990.4 to A6120.4                                       $3,556.44

From A3120.11 to A1620.4                                      $5,000.00

From A8010.4 to A1620.4                                        $2,000.00

From A5110.1 to A5112.2                                        $20,000.00

From A8020.4 to A5112.2                                    $2,000.00

From A8020.4 to A5142.4                                    $2,988.52

From A8010.4 to A9060.8                                    $1,000.00

From A8020.1 to A9060.4                                    $500.00

From G8140.4 to G8130.4                                   $7,062.53

From G1440.4 to G1380.4                                   $57.95

 

All members present voting AYE.  Carried.

 

Adjournment

There being no further business to come before the Board, motion made by Trustee Linsner 2nd by Trustee Blondell to adjourn.  All members present voting AYE.  Meeting adjourned at 7:45 p.m.

 

Respectfully submitted,  

 

Lori A. Reals

Clerk/Treasurer   

 

1 West Main Street
Clifton Springs, NY 14432
(315) 462-5151
Fax number (315) 462-6235
Email: villcs@fltg.net